Meeting documents

Oxfordshire Waste Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership)
Friday, 16 January 2009

 

Chair: Councillor John Tanner (Oxford City Council)

 

Oxford City Council

The Town Hall

Blue Boar Street

OXFORD

OX1 4EY

Telephone              (01865) 252230

 

Email      wreed@oxford.gov.uk

 

 

Yu7Secretary: William Reed (Democratic Services Manager)

 

Oxfordshire Waste Partnership

 

Joint Committee

 

NOTICE OF MEETING

MEETING      

Oxfordshire Waste Partnership Joint Committee

 

DATE/TIME

Friday 16th January 2009 at 9.30am.

 

PLACE

The Old Library, First Floor, Oxford Town Hall, St Aldate’s, Oxford

 

CONTACT OFFICER

William Reed (Tel: 01865 252230)  E-mail: wreed@oxford,gov,uk

 

l

             
William Reed
Democratic Services Manager
Oxford City Council

7th January 2009

 

 

 

                                                                                                            

 

Membership

 

Councillors:

Representing:

 

John Tanner

(deputy: any other member of the City Executive Board)

 

Oxford City Council

George Reynolds

(deputy: Barry Wood)

 

Cherwell District Council


Roger Belson

(deputy: David Robertson)

 

Oxfordshire County Council

David Dodds

(deputy: Any Cabinet Member)

 

South Oxfordshire District Council

Jenny Hannaby

(deputy:Tony De Vere)

 

Vale of White Horse District Council

David Harvey

(deputy: Barry Norton or Mark Booty)

 

West Oxfordshire District Council

 

NOTES


Access to Information

The minutes and reports included in Part I of this agenda are published on the websites of each partner authority.

For enquiries about specific reports: please contact the officers named in the reports.

The timing given against each agenda item is an estimate of the approximate time that the Committee will commence consideration of that item.  It is for indicative purposes only, and will change in the event that the running order of the items is revised or additional time is taken on items.

 

If you are planning to attend the meeting please note there is no car parking at Oxford Town Hall.  You should use the park and ride sites on the edge of town and travel to the Town Hall from there by public transport or use public transport for your entire journey.

 

 

Guidance for Members

Members are asked to contact William Reed, Democratic Services Manager, Tel 01865 252230, (email to wreed@oxford.gov.uk) to tender apologies or advise of attendance by their named Deputy Members.

Members are reminded that Part II reports (where provided) contain exempt information that is not available to the public or press and should therefore be treated accordingly.  They should not be disclosed or passed on to any other person(s).   There are no exempt reports for this meeting.

Members are required to consider the implications of the Crime and Disorder Act 1998 and the Human Rights Act 1998 when exercising their functions.

_____________________________________________________________________________________

Declarations of Interests

 

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting when the “Declaration of Interests” item is reached on the agenda.  A member has a personal interest in a matter if that matter affects the well-being or financial position of the member, the member’s relatives or people with whom the member has a close association more than it would affect the majority of other people in the ward(s) to which the matter relates.

 

A personal interest can affect the member, the member’s relatives or people with whom the member has a close personal association positively or negatively.  If the member or the others would stand to gain or lose by the decision, the member should also declare it.

 

A member also has a personal interest in a matter if it relates to any interest which the member must register.

 

A member has a prejudicial interest in a matter if:-

 

(a)         a member of the public, who knows the relevant facts, would reasonably think the member’s personal  interest is so significant that it is likely to prejudice the member’s judgment of the public interest; and

 

(b)        the matter affects the member’s financial interests or relates to a licensing or regulatory matter; and

 

(c)         the interest does not fall within one of the exempt categories at paragraph 10(2)(c) of the Code of Conduct.

 

If a member has a prejudicial interest he or she must withdraw from the meeting.  However, under paragraph 12(2) of the Code of Conduct, if members of the public are allowed to make representations, give evidence or answer questions about that matter, the member may also make representations as if he or she were a member of the public.  However, the member must withdraw from the meeting once he or she has made your representations and before any debate starts.

 

A member arriving after the start of the meeting is asked to declare interests as necessary as soon as practicable after their arrival even if the item in question has been considered.

Officers cannot offer advice during the meeting on whether or not a personal interest should be declared, or whether a personal interest should also be regarded as prejudicial.

 

 

 

AGENDA

 

PART I

 

Ti Timed
fo for:

 

 

9.9.30 AM

1

MINUTES
(download as .doc file)

 

To confirm as a correct record the Minutes (circulated, page 1.1) of the meeting of the Joint Committee held on 24 October 2009.

 

 

2

APOLOGIES FOR ABSENCE AND NOTIFICATION OF DEPUTY MEMBERS

 

The Secretary to report on apologies for absence and on the attendance by Deputy Members notified to him before the start of the meeting.

 

(Contact William Reed (Tel. 01865 252230) to tender apologies and advise of attendance by the named Deputy Member).

 

 

 

 

3

ADDITIONAL URGENT ITEMS

 

The Secretary to advise whether any item of an urgent nature has been proposed for the meeting and the Chair to consider whether the item should be taken as urgent business and to specify the reasons for urgency.

 

 

 

 

4

DECLARATIONS OF INTEREST

 

Members are asked to declare any personal or prejudicial interest and the nature of that interest which they may have in any of the items under consideration at this meeting.  Guidance notes follow earlier on the agenda.

 

 

 

9. 9.35 AM

5

PETITIONS AND ADDRESSES

 

The Chair has asked for this item to appear on the agenda in order that a representative of the campaign opposed to an incinerator at Sutton Courtenay may address the Committee for up to five minutes and for the County Council, if it so wishes, to respond for up to five minutes.

 

 

 

9. 9.45 AM

6

OXFORDSHIRE COMMUNITY WASTE ACTION GROUPS

 

Presentation by Resource Futures.  A background paper is circulated, page 6.1.
(download as .doc file)

 

 

 

1 10.00 AM

7

BUDGET 2009/10 AND 2011/12

 

Report (circulated, page 7.1)
(download as .doc file)

 

 

 

1 10.20 AM

8

JOINT MUNICIPAL WASTE MANAGEMENT STRATEGY ACTION PLAN – 2009-2012

 

Report (circulated, page 8.1)
(download as .doc file)

(Appendix 1 - download as .xls file)

 

 

 

1 10.35 AM

9

NEW FINANCIAL ARRANGEMENTS - TESTING

 

Report (circulated, page 9.1)
(download as .doc file)

 

 

 

1 10.45 AM

10

PROCUREMENT UPDATES

 

(a)  Food and Garden Waste Treatment

 

Report (circulated, page 10.1).  Note that there is a not for publication Appendix to this report. (download as .doc file)

 

(b)  Waste Collection Joint Procurement

 

Report (circulated, page 10.3) (download as .doc file)

 

(c)  Residual Waste Treatment

 

Report (circulated, page 10.5) (download as .doc file)

 

 

 

1111.15AM

 

 

11

MONITORING PROGRESS

 

Report (circulated, page 11.1)
(download as .doc file)
(Appendix 1 - download as .xls file)

 

 

 

1111.25AM

12

LOCAL AREA AGREEMENT 1 – REWARD GRANT FUNDING APPLICATION

 

Report (circulated, page 12.1)
(download as .doc file)

 

 

1111.35AM

13

NEW INITIATIVES FUND PROJECTS – UPDATE

 

Report (circulated, page 13.1)
(download as .doc file)

(Appendix 1 - download as .doc file)

 

 

1111.45AM

14

PLASTIC BAG FREE TOWNS

 

Report (circulated, page 14.1)
(download as .doc file)

 

 

 

15

DATE OF NEXT MEETING

 

 Friday 27th March 2009 at 9.30 am in the Town Hall, St Aldate’s, Oxford

 

 

 

16

CONFIDENTIAL BUSINESS

 

If the Committee wishes to exclude the press and the public from the meeting during consideration of any aspects of the preceding or following agenda items it will be necessary for the Committee to pass a resolution in accordance with the provisions of Section 100A(4) of the Local Government Act 1972 specifying the grounds on which their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Part 1 of Schedule 12A of the Act if and so long, as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

 

 

 

PART 2

 

 

C1

PROCUREMENT UPDATES – FOOD AND GARDEN WASTE TREATMENT

 

Appendix A (circulated, page C1.1) to the report at agenda item 10(a).

 

Not for publication – paragraph 3 - information about someone’s finances or business.

 

 

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