Meeting documents

Oxfordshire Waste Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership)
Friday, 16 January 2009

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Support of CAGs.|Develop common policies and consistent approaches to limit the impact of any amendment to the definition of household waste.MMinimise waste increases resulting from the re-definition of household waste.;Officer time and increased waste disposal budget provision.xPublic confusion - need to ensure that promotions are kept simple/concise and do not have too many messages within them.²To share knowledge on the inclusion of waste collection facilities within (Town & Country Planning Act 1990) s.106 agreements (eg. Provison of home composters, bring sites etc.)8Consider development of an Oxfordshire zero waste place.+Undertake a programme of WRC refurbishment.&To complete refurbishment by Mar 2010. Capital programme budget at OCC.IA reduction in the amount of trade waste entering domestic waste streams.=Introduce trade waste reduction policies and plans by Jun 09.yAdverse publicity surrounding enforcement of new policies. Policies need to be considered reasonable and fit for purpose.<Expand the number of recycling facilities provided at flats.uRaise awareness of services such as assisted collections that improve the accessibility of waste collection services.BIncreased uptake of assisted collection schemes by those eligible.5Publicise the existence of these services by Jul-09.]Over-subscription to the scheme, increased expenditure associated with assisted collections.=Share best practice on managing assisted collection services.Y1. Availability of outlet for processing of collected material. 2. Take up by customers. DOfficer time and availability of commercial waste recycling schemes.P1. Uptake from businesses. 2. Lack of resources and funding to deliver outcomes.OIntroduce a householder recycling incentives scheme (such as "Cash for Trash").“1. Potential for adverse publicity (some residents might disagree with the incentives concept). 2. Lack of impact on participation & capture rates.PExplore the feasibility of introducing trade waste recycling facilities at WRCs..Trade waste recycling facilities at more WRCs..1. Raised expectation. 2. Increased WRC costs.Procure and construct a residual waste treatment facility to meet the medium to long term requirements of the Landfill Allowance Trading Scheme.rRaise awareness of materials that should not be placed within residual waste as part of wider communications plan.OIncreased recycling with a reduction in the amount of residual waste collected.1Introduce a range of relevant policies by Mar 10.>Introduce Portable Applicance Testing (PAT) at CAG swap shops.*Introduce PAT at CAG swap shops by Jul 09.Training of CAG volunteers. Ability of CAGs to meet demand. =To complete a range of proposals for consideration by Jul 09.iComplete a gap analysis on services provided by Waste Recycling Centres and Waste Collection Authorities.DImplement recommendations from gap analysis of WRC and WCA services.IExplore opportunities for increased provision of WRCs within Oxfordshire.;An assessment of potential for new WRCs within Oxfordshire.$To complete an assessment by Oct 09.[Explore the potential for residents and local community to buy back composted garden waste.<OWP Communications Officer & Waste Reduction Projects group.<To be determined following assessment of available software.MConsistent use of OWP branding and consistent messages within press releases.=Review the current Joint Municipal Waste Management Strategy.Complete review by Mar 2012.To complete a review by Mar 10.$To implement a campaign from Jun 09.'Application to the New Initiative Fund.#Dependent upon approval of NIF bid.jA campaign targetting youth groups resulting in increased awareness and decreased occurences of littering."To implement a campaign by Oct 09.WRaise awareness that partner councils issue Fixed Penalty Notices (FPNs) for littering.{Promotional campaigns to target a reduction of commonly littered items: Chewing gum, cigarette butts & fast food packaging.\To deliver promotional campaigns focussing on at least one commonly littered item by Oct 09.,Support from relevant partner organisations HEffectiveness - take up of campaign message by schools and youth groups.FIncreased public awareness that littering carries an on the spot fine.*To complete a publicity campaign by Jun 09'Officer time and communications budget.'Effectiveness - take up by local media.,Promotional campaign(s) to reduce littering.4An integrated approach to environmental enforcement.9To deliver an integrated enforcement campaign by Oct 2011kFailure to gain support of other agencies. Manageability - complexity of organising a multi-agency approach7Deliver a countywide Big Tidy Up/spring clean campaign.!To run a campaign during April 09jTake up - lack of public participation. Resources - sufficient staff and resources to manage the campaign.:Introduce an anti litter campaign targetting young people._Each partner council to have used the glutton machine for at least five working weeks by Mar 10-Implement collection schemes for food waste./To commence food waste collections from Aug 09.i1. Public participation and buy-in 2. Risk of impact for other partners' schemes (positive and negative).cEach partner council to introduce at least one additional on-street recycling facility by Mar 2010.cTo ensure that a facility for the treatment of food waste is available in Oxfordshire by Sept 2009.8To implement recycling systems at all flats by Mar 2010.OAll Partner councils to have battery recycling facilities in place by Mar 2010.9To introduce a shared data management system by Mar 2010.Actions"What is the outcome of the action?What resources are required?9What are the risks associated with achieving this action?*When does the action need to be completed?"Who is responsible for the action?5Oxfordshire Joint Municipal Waste Management Strategy¬Policy 1 - The Oxfordshire Waste Partnership will encourage the efficient use of resources, reduce resource consumption and take responsibility for the wastes they produce. SMART targets¯Policy 3 - The Oxfordshire Waste Partnership will help householders and individuals to reduce and manage their wastes through the provision of advice and appropriate services.¤Policy 4 - The Oxfordshire Waste Partnership will encourage the controlled reuse and reclamation of items through the provision of advice and appropriate services. CBy 31 Mar 2010: recycle or compost at least 40% of household waste;CBy 31 Mar 2015: recycle or compost at least 45% of household waste;CBy 31 Mar 2020: recycle or compost at least 55% of household waste.ÆPolicy 8 - The Oxfordshire Waste Partnership will encourage householders and businesses to separate waste for recycling collections by providing targeted information and awareness raising campaigns.‹Policy 9 - The Oxfordshire Waste Partnership will provide a system for recovering value from residual wastes in order to meet LATS targets.WPolicy 10 - The Oxfordshire Waste Partnership will ensure optimum use of landfill void.çPolicy 11 - The Oxfordshire Waste Partnership will seek to provide waste management services for specialised, potentially polluting material streams, such as hazardous waste and WEEE, which meet and exceed legislative requirements.bPolicy 12 - The Oxfordshire Waste Partnership, working with the Waste Planning Authority, will ensure that waste facilities are suitably sized and distributed with the aim of minimising the transport of waste. Facilities will be well related to areas of population, given the environmental and amenity constraints, and the availability of suitable sites.sPolicy 13 - The Oxfordshire Waste Partnership will assist the development of local markets for recovered materials.»Policy 14 - The Oxfordshire Waste Partnership will develop methods of working together to improve the level of service through effective and efficient use of resources within Oxfordshire.;A promotional campaign promoting voluntary sector services.-More waste recovered b< y the voluntary sector.<Involvement of residents in the local promotion of services.OMore on-street recycling facilities in the county's main centres of population.-Implement the agreed OWP communications plan.!More domestic batteries recycled.-Cost Savings as a result of joint purchasing.Joint consultation responses.;Issue joint responses to relevant Government consultations.JRelevant and effective waste reduction policies, communications and tools.BSupport the voluntary sector in growing their skills and capacity.QA greater number of commercial waste customers receive a waste recycling service.FMethod of recovering food waste from commercial customers established.DProvide recycling collection services to commercial waste customers.dReduce the amount of residual waste collected per customer for commercial waste collection services..Reduced residual waste collected per customer.EExplore opportunities for joint purchasing of supplies and equipment.ZA communications campaign leading to a decrease in the amount of residual waste collected.KProcurement of a waste treatment facility for Oxfordshire's residual waste.<Successful procurement and construction of waste facilities.cWhere appropriate, promote the waste management services offered by voluntary sector organisations.oContinue to deliver a Countywide communications campaign promoting waste reduction, reuse & recycling services.EExpand collection facilities for the recycling of domestic batteries.EProcure a facility for the acceptance and reprocessing of food waste.KA facility for processing food waste collected from Oxfordshire households.rRecruit local recycling champions to promote and "trouble-shoot" waste reduction, recycling & composting services.1More material collected for recycling from flats.9Improved data and information for performance monitoring.SA trial collection scheme is delivered by at least one partner council by Mar 2010.?A new financial model that encourages residual waste reduction.BTo have the new financial arrangements in operation by April 2009.$To reach contract close by April 09.n/a(Detailed within the Communications plan.8To report on joint purchasing opportunities by Oct 2009.2OWP exemplar project presented to local community.GTo respond to relevant consultations within their specified timescales.0To introduce a promotional campaign by Jun 2009.;To have a package of support measures in place by Jun 2009.Strategy GroupLInvestigate the separate collection of food waste from commercial customers.ZTo achieve an overall reduction average of 10% of residual waste per customer by Mar 2011.Waste Reduction Projects Group"Waste & Recycling Operations Groupl1. Failure to engage - limited take up. 2. Manageability - over subscription and limited support resources.:OCC Waste Reduction Team & Waste Reduction Projects Group._Managing expectation - risk of raised expectation and relationship damage if unable to deliver.uConsistency - ability of Partner Councils to abide by OWP Media Protocol and key messages of the Communications Plan.CDeliverability - Short timescales, planning and construction risks.Strategy Group & OWPQ1. Take up by commercial customers. 2. Changes to legislation and market trends. .Take up of recycling initiatives by customers.8A separate risk register is maintained for this project. OCC & OWPsIntroduce new OWP financial arrangements (in place of recycling credits) that incentivise residual waste reduction.LAffordability resulting from variance from projected performance & payments.Strategy groupS1. Sufficent competition. 2. Interface risks with other procurements and contracts.?Re-let contracts for six of the eight WRCs within Oxfordshire. ZProcure all waste facilities in accordance with relevant Waste Planning policy & guidance.‹1. Media interest. 2. Consistency - ability of Partner Councils to abide by OWP Media Protocol and key messages of the Communications Plan.FWaste & Recycling Operations Group & Env Quality and Cleanliness Group#Environmental Quality & Cleanliness!Env Quality and Cleanliness Group4Develop a countywide campaign to reduce fly-tipping.4Officer time, plus marketing budget of approx £2,500UTotal comms plan budget provision of 150K per annum. OWP Communications Officer post.4Costings to be provided on a scheme by scheme basis.=Procurement project team & technical support financed by OCC.cStart up costs to be determined by each Partner Council. Aim for schemes to become revenue neutral.EProcurement project team comprising OCC Officers and OWP Coordinator.%Liaison with Waste Planning Officers.,Officer time (approx. 5 days per authority).QShow case best practice on waste reduction to Oxfordshire residents & businesses.EStaff Resources - ability to respond within the specified timescales.NIncreased demand - ability of sector to respond to increased demand/workloads.¥1. Siting - Conservation area issues. 2. Resources - cost of purchasing and installing containers, fit with cleansing/operations. 3. Quality - contamination issues. Increased collection costs.R1. Legislative uncertainty surrounding EU Batteries Directive. 2. Increased costs.BOfficer time (approx. 15 days), plus support from the CAG project.'Promote suitable reuse schemes at WRCs.IOCC Officer time, plus buy-in from voluntary groups and site contractors.3Customer care - reclamation needs to be controlled.OCC Service Delivery TeamITo secure sufficient landfill capacity for Oxfordshire's municipal waste.9To have a new landfill arrangements in place by Oct 2009.UTo secure ongoing Waste Recycling Centre provision for Oxfordshire's municipal waste..To have new WRC contracts in place by Oct 2009-‡Officer time (approx 3 days per consultation). Consultation with bodies such as LARAC, NAWDO, National Partnership Officers Group, LGA._Greater reuse of materials delivered to WRCs through partnership working with volunatry sector._Approx £500 for purchase and installation of each bin. Costs to be met by each Partner Council.`Approx £500 for purchase and installation of each site. Costs to be met by each Partner Council.ZTo ensure that all commercial waste customers have recycling systems in place by Mar 2010.JProvide advice and recommendations to SMEs to enable them to reduce waste.CReduction in the amount of commercial waste being sent to landfill.{Procurement project team comprising OCC Officers and OWP Coordinator, plus technical support. Project costs are met by OCC.eOfficer time to develop Agreement & administration measures (approx 10 days). Legal support from OCC.OCC 3£150 per site. Costs to be met by Partner Councils.G1. Minerals & Waste Development Framework development has been delayed.Failure to identify savings. Policy 6 - The Oxfordshire Waste Partnership will provide an integrated system of collection and processing of household waste which will achieve, as a minimum:No.Action Plan 2009/10 -2011/12nDependency - reliant on successful completion of earlier project phases (internal waste audits and reporting).=To recruit a further team of recycling champions by Jun 2010.nImplement revised Joint Waste Reduction & Reuse plan.(incl. home composting, smart shopping, real nappies etc)EBegin implementation of Joint Waste Reduction & Reuse plan by May 09.%To be identified within the new plan.(1. Resources - staff time to implement. 1To further expand current arrangements by Mar 10.BLobby government on increasing the recyclability of food packagingSupport Real Nappy weekSupport Recycle Now WeekSupport Compost awareness weekdIncrease number and scope of swap shops and increase the amount of materials both reused & recycled._Promote home composting as an ongoing option when food waste collection schemes are introduced.%Increase on-street recycling systems.*Collections of food waste from households.YImplement policies to reduce illegal deposit of trade waste within domestic waste streamsVDevelop a hazardous waste management strategy, to form a technical annex to the J< MWMSkDevelop proposals to reduce incidents of fly tipped tyres, as part of wider fly tipping reduction strategy.WDevelop minimum environmental standards for OWP and partner council printed literature.dLobby government on strengthening current code of practice on litter on the go (fast food packaging)Develop multi-agency approach to enforcement (working with the police, trading standards and Environment Agency and British Transport Police) Officer timeGTo publicise OWP in house waste reduction project findings by Jan 2010.-Best practice on buying recycled established.WThe production of a buy recycled buyers guide for distribution to Partnership councils._Complete best practice guidance, using case studies from other councils if required, by May 09.+To hold an awards cermony by December 2010.,To publicise the project findings by Oct 10.XAdverse publicity from failing to change suppliers to ones providing 'greener' products.BIncrease in recyclability of food packaging, through policy changeTo lobby government by Jun-09<Effectiveness- minimal impact if lobbying as a single county<Increased sign-up by fast food retailers to code of practice*Officer time, comms plan budget allocationVHouseholders continue to home compost after the introduction of food waste collections(Increased public awareness of the schemeDA campaign leading to a reduction in the amount of food thrown away.Officer time, comms budget{Increased public participation, increased recycling rates and a further reduction in the amount of residual waste produced.CBest practice on managing assisted collection services established.!To introduce a campaign by Aug 09_Complete best practice guidance, using case studies from other councils if required, by Jul 09.Y1. Duplication - work may already have been completed by procurement officers or others. 1To produce a buy recycled buyers guide by Oct 09.<1. Increased costs - recycled options may be more expensive.;Each partner council to use buy recycled guide from Dec 09.LEnvironmental standards are in place and adhered to by each partner council.bOWP and partner councils to apply minimum environmental standards for printed literature by Oct 092Limited impact due to poor take up by local media.RResources - staff time for regular updates and training of customer service teams.TA forum for businesses to arrange the exchange of materials, by-products and wastes.&To deliver support measures by Mar 10.JCapacity - demand may outstrip our capacity to support and deliver events.qTo have policies relating to the collection and disposal of relevent waste streams drafted and agreed by April 09$Increased costs (largely disposal). Officer Strategy GroupSupport from planning officersgInformation exchange on the sucessful inclusion of waste collection facilities within s.106 agreements.Knowledge exchange by Oct 10IAn assessment of the potential for a zero waste place within Oxfordshire.LA decision reached on whether to apply for zero waste place status by Jun 092Officer time and information from the BREW centre.=Raised expectation that a zero waste place will be developed.{Sites may have to be closed during refurbishment. This may result in increased fly-tipping and reduced levels of recycling.ITo have a communications plan for the 2009/12 period in place by April 098Officer time & member approval of policy implementation.DA lack of available information might limit usefulness of this work.6To complete an Equalities Impact Assessment by Mar 10.,Support from Equalities team at Cherwell D.CLTo have a communications plan for the 2009/12 period in place by April 2009.XOfficer time, OCC funding with potential external funding and partnership match funding.[Increased participation and recycling capture rates as a result of the incentive scheme(s).+To introduce an incentive scheme by Sept 09LSupport of collection and recycling contractors. Communications plan budget.lProduce report detailing feasibility of introducing trade waste recycling facilities at more WRCs by Oct 10.2Officer time and possible OCC budget contribution.?OCC Service Delivery Team & Waste & Recycling Operations Group.TProcurement of landfill capacity in place of two current contracts that end in 2009.RTo devise promotional campaign (as part of wider communications plan) by Jul 2009.%Effectiveness/impact of the campaign.fIntroduce enforcement policies to support the reduction of residual waste & the introduction of AWCs. gEnforcement policies used by partner councils to support the reduction of residual waste/ support AWCs.Officer time & member support.I1. Negative publicity. 2. Insufficient resources to enforce new policies.^Increased reuse of small electrical appliances as a result of the introduction of PAT testing.A hazardous waste strategy./To produce a hazardous waste strategy by Jan 105Officer time and possible external technical support.'1. Insufficient officer time/resources.7Proposed actions for reducing the fly tipping of tyres.[A coordinated suite of collection & reception facilities for Oxfordshire's household waste.RComplimentary WRC and Collection services in place across Oxfordshire by Mar 2011. Officer time.1A report detailing any gaps in service provision.hTiming - report findings will need to influence WRC refurbishment plans and WCA collection arrangements.'Dependancy upon preceding gap analysis.<Officer time and possible technical support (funded by OCC).21. Sufficient Officer time. 2. Raised expectationsFRecommendations on the viability of providing outlets for the compost.#To form recommendations by Jan 10. @Support of composting contractor(s) and possibly retail outlets.6Dependent on the support of the composting contractor.OngoingfImprove the quality of waste data management through the provision of a shared data management system.i1. Affordability of new software package. 2. Compatibility with other systems in use at partner councils.#Waste & Recycling Operations Group.m1. Failure to reach agreement. 2. Failure to embed the guidelines within parter councils communications work.<OWP Communications Officer & Waste Reduction Projects Group..Completion of a scheduled review of the JMWMS.&Failure to agree upon review findings.;Officer time and support from the Partnerships Unit at OCC.EA communications and enforcement based campaign to deter fly-tipping.”Policy 2 - The Oxfordshire Waste Partnership will lobby Central Government to focus on waste as an integral part of sustainable resource management.`To hold/sponsor awards recognising green business and commercial waste reduction in Oxfordshire.gAwareness raised of commercial waste reduction possibilities. Green businesses recognised and rewarded.'Share best practice on buying recycled.0Officer time. Support from procurement officers.$Develop a buy recycled buyers guide.VIntroduce buy recycled and buy local policies to main council contracts and functions.WBuy recycled guide is used to inform decision making when procuring goods and services.\Possible adverse publicity if fail to change suppliers to ones providing 'greener' products.<Show case best practice on buying local and buying recycled.IDependency - reliant on successful completion of earlier project phases. aIntroduce a food waste packaging reduction campaign as part of wider work on reducing food waste.HA campaign leading to a decrease in the amount of waste food packaging. ?To have a food packaging reduction campaign in place by Sep 09.gPublic confusion/mixed messages - the validity of the campaign may be challenged by packaging industry.?To continue to provide a local "Love food Hate Waste" campaign.8To introduce a further promotional campaign by Jul 2009.9To promote and publicise the campaign by April each year.7To promote and publicise the campaign by June each year7To promote and publicise the campaign by May each year.iImprove quality of waste management advice provided to customers by council admin/customer service teams.[Customers provided with accu<] rate and up-to-date information on disposing of unwanted goods.uProvide admin/ customer services staff with regularly updated information on waste maangement services from April 09.KOfficer time and the support of customer service teams at partner councils.KResearch the introduction of a community repaint scheme within Oxfordshire.?Feasibility of introducing a community repaint scheme assessed.RTo determine the feasibility of an Oxfordshire community repaint scheme by Oct 09.Officer time, Support of CAGs.hManaging expectation - risk of raised expectation and relationship damage if unable to deliver a scheme.*Introduce a waste exchange for businesses.(To introduce a waste exchange by Jan 10.@Officer time (largely OCC), plus support from regional agencies.!Poor take up by local businesses.'Support the CAG county wide swap shops.6Strength of the economy resulting in less new housing.To produce a report by Jun 09LImprove partnership working with OCC Highways on the cleaning of fast roads.-Improved cleanliness standards on fast roads.FOptions for improved cleaning of fast roads to be trialled by April 09KOfficer time and support from OCC Highways and their appointed contractors.[1. Increased costs. 2. Failure to work effectively with Highways Authority and contractors. Stategy grouplOfficer time, plus OCC commercial waste reduction budget of £6,000 (subject to 09/10 OCC budget settlement).šPolicy 5 - In accordance with regional policy, OWP will seek to reduce the growth of municipal waste across the county to 0% per person per annum by 2012.aPolicy 7 - OWP will ensure that recycling facilities and services are available to all residents.0Complete an Equalities Impact Assessment of OWP.)An Equalities Impact Assessment of OWP. 3A review with recommendations of the working of OWPaDevelop a programme of cleaning for cigarette butts, using OWP "Glutton" street cleaning machine.^Effective use and efficient sharing of OWP Glutton leading to improved cleanliness standards. HOfficer time, plus marketing budget of approx £2,500. Support from CAGs.GOfficer time, communications plan budget allocation. Support from CAGs.>Officer time, comms plan budget allocation. Support from CAGs.ICommunications plan budget provision of 5K per annum. Support from CAGs.*Officer time (20 days). Support from CAGs.Officer time, Comms budget..Officer time, Comms Budget. Support from CAGs.CVolunteers participating in a countywide Big Tidy up/ Spring clean."Refurbishment of a further 3 WRCs.VLobby government on introducing a Fixed Penalty Notice option for low level flytippingTIncreased flexibility in enforcement options and more effective use of officer time.,Review the operational effectiveness of OWP.VSupport the Wild Waste Show in identifying and securing funding for a replacement bus._Funding for a replacement bus when the current vehicle reaches the end of its operational life.8To secure funding for a replacement vehicle by mar 2011.0Failure to identify and secure sufficient funds.,To audit a further 300 business by March 10.\Update branding usage guidelines and press release protocol for OWP and OWP funded projects.WTo update the current branding usage guidelines and press release protocol by May 2009.LResidents and other identified stakeholders have a greater awareness of OWP. 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