Meeting documents

Oxfordshire Waste Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership)
Friday, 24 October 2008

 

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OXFORDSHIRE WASTE PARTNERSHIP JOINT COMMITTEE

 

11 July 2008

 

Food Waste Treatment Contract Update

 

 

1

Purpose of Report

 

1.1

 

To update the OWP on progress on the food waste treatment procurement project.

 

 

2

 

 

Background

 

2.1

 

 

 

2.2

 

 

2.3

 

 

 

2.4

 

 

 

 

 

2.5

 

 

 

 

Invitations to Tender for the Food & Garden Waste contract were sent out in February with a 1st April deadline for the receipt of bids.  This deadline was extended into May following the last minute receipt of a large number of clarification questions from bidders.

 

A total of 7 bids were received from 5 companies (i.e. this included two variant bids) which were then evaluated on the basis of technical content, deliverability, and financial cost.

 

A number of bids elicited a series of clarifications, answers to which were sought from the bidders.  The variant bids entailed a number of contractual variations which required further consideration to determine their acceptability. 

 

The project has now moved to preferred bidder stage, and due diligence checks are in the process of being completed. The final solution will include a mix of both anaerobic digestion and in vessel composting and the selection of facilities has been tailored to the WCAs collection services. Following the completion of the due diligence checks, an announcement will be made to publicise the successful company and the proposed sites for the facilities.

 

As part of this process, information about facilities, location and timescales for delivery has been shared with the waste collection authorities to ensure that these fit as far as possible with proposed changes to collection schemes.  Further discussions have also been held regarding issues of bags and liners, contamination levels and minimum tonnages. The preferred contractor and OCC have undertaken to meet with each of the individual districts to discuss their specific service needs. It is anticipated that these will take place over the next 6 weeks.

 

 

 

3

 

 

Financial, Risk and Staff Implications

 

3.1

 

 

 

 

 

As previously reported, shared commitment to this project is important as the contract will require the County Council to agree minimum tonnages to be delivered to a facility (or facilities), with penalty payments incurred for failure to meet these.  Bids have been received on the basis of tonnage bands in the knowledge of the indicative potential tonnages provided by the Authorities in the Invitation to tender and Contract.

 

 

4

 

 

Areas Affected

 

4.1

 

County wide

 

 

5

 

 

Effect on Strategic Policies

 

5.1

 

The procurement of food waste processing capacity is in accordance with policy 6 of the Joint Municipal Waste Management Strategy, to increase recycling and composting.

 

 

6

 

 

Options or Alternatives

 

6.1

 

N/A

 

 

7

 

 

Recommendations

 

7.1

 

To note and support the progress made on the procurement of the food waste treatment contract.

 

 

8

 

 

Reasons for Recommendations

 

8.1

 

To demonstrate OWP support for the procurement of and food waste treatment.

 

 

9

 

 

Contact Officer

 

9.1

 

Author:

 

Andrew Pau

 

Tel:

 

01865 815867

 

 

Email:

 

andrew.pau@oxfordshire.gov.uk

 

 

Date:

 

15th October 2008

 

 

 

 

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