Meeting documents

Oxfordshire Waste Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership)
Friday, 11 July 2008

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As above. On-going On-going.3Action Plan 2008/09 -2010/11 - First quarter updateXTargets finalised and signed off by Public Services Board and Gov Office for South East.2This campaign will now be launched in the Autumn. fDespite delays to the planning stage, a campaign can still be launched by the October target deadline.pEnv Quality & Cleanliness Grp formed and now meeting regularly to consider approached and develop best practice.SWork still at a relatively early stage, but on track for completion by target date.GThis project will now be delivered next year, in line with LAA2 target.€EiE (Environmental Information Exchange) have been contracted to carry out 20 internal waste audits. Audits to commence shortly.rOWP is now represented on a cross industry packaging & recycling working group established by the Local Gov Assoc._This target will now be completed in September - more staff time needed to complete this work. ÚScheme operational in Oxford City, who provided a presentation to the May meeting of WRPG on how to establish such schemes. Each partner is currently checking admin resources etc to see how we can launch this project. &Services now introduced in most areas.‡Cherwell to implement from Oct; OxCity scheme currently under review; Food Waste Treatment Contract start from 04/09 remains on course.uGood level of responses from the market. Despite delays to contract award, scheme on track for April 09 commencement.KOxford City scheme expanding. Schemes also in place within other districts.nLevel of activity has dipped, but is being maintained by WRPG. Awaiting arrival of OWP Communications Officer.Actions"What is the outcome of the action?What resources are required?9What are the risks associated with achieving this action?*When does the action need to be completed?"Who is responsible for the action?5Oxfordshire Joint Municipal Waste Management Strategy¬Policy 1 - The Oxfordshire Waste Partnership will encourage the efficient use of resources, reduce resource consumption and take responsibility for the wastes they produce.”Policy 2 - The Oxfordshire Waste Partnership will lobby Central Government to focus on waste as an integral part of sustainable resource management. SMART targets¯Policy 3 - The Oxfordshire Waste Partnership will help householders and individuals to reduce and manage their wastes through the provision of advice and appropriate services.¤Policy 4 - The Oxfordshire Waste Partnership will encourage the controlled reuse and reclamation of items through the provision of advice and appropriate services. žPolicy 5 - In accordance with regional policy, the OWP will seek to reduce the growth of municipal waste across the county to 0% per person per annum by 2012.ePolicy 7 - The OWP will ensure that recycling facilities and services are available to all residents.CBy 31 Mar 2010: recycle or compost at least 40% of household waste;CBy 31 Mar 2015: recycle or compost at least 45% of household waste;CBy 31 Mar 2020: recycle or compost at least 55% of household waste.ÆPolicy 8 - The Oxfordshire Waste Partnership will encourage householders and businesses to separate waste for recycling collections by providing targeted information and awareness raising campaigns.‹Policy 9 - The Oxfordshire Waste Partnership will provide a system for recovering value from residual wastes in order to meet LATS targets.WPolicy 10 - The Oxfordshire Waste Partnership will ensure optimum use of landfill void.çPolicy 11 - The Oxfordshire Waste Partnership will seek to provide waste management services for specialised, potentially polluting material streams, such as hazardous waste and WEEE, which meet and exceed legislative requirements.bPolicy 12 - The Oxfordshire Waste Partnership, working with the Waste Planning Authority, will ensure that waste facilities are suitably sized and distributed with the aim of minimising the transport of waste. Facilities will be well related to areas of population, given the environmental and amenity constraints, and the availability of suitable sites.sPolicy 13 - The Oxfordshire Waste Partnership will assist the development of local markets for recovered materials.»Policy 14 - The Oxfordshire Waste Partnership will develop methods of working together to improve the level of service through effective and efficient use of resources within Oxfordshire.;A promotional campaign promoting voluntary sector services.-More waste recovered by the voluntary sector.kTo develop a planning design guide for the storage of waste at new residential and commercial developments.gNew developments are designed to facilitate the easy storage and collection of materials for recycling.<Involvement of residents in the local promotion of services.OMore on-street recycling facilities in the county's main centres of population.1Greater segregation, reuse and recycling of WEEE.ZReach the Silver (implementation) stage of the LGA reputations campaign for Communications-Implement the agreed OWP communications plan.TResidents and other identified stakeholders have a greater awareness of the the OWP.$Silver stage accreditation achieved.!More domestic batteries recycled.-Cost Savings as a result of joint purchasing.2More recycling points for liquid carton packaging.BBest practice on internal waste reduction initiatives established.Joint consultation responses.;Issue joint responses to relevant Government consultations.JRelevant and effective waste reduction policies, communications and tools.ZIntroduce recycling collection facilities for liquid carton packaging (such as Tetrapaks).BSupport the voluntary sector in growing their skills and capacity.OExplore the potential for introducing more comingled dry recycling collections.jMore comingled collections, allowing a greater range and quantity of recyclable materials to be collected.$Develop on-street recycling systems.FBest practice on collecting recyclable materials from flats is shared.fComplete a knowledge sharing exercise on collecting recyclable materials from flats within the county.QA greater number of commercial waste customers receive a waste recycling service.FMethod of recovering food waste from commercial customers established.DProvide recycling collection services to commercial waste customers.dReduce the amount of residual waste collected per customer for commercial waste collection services..Reduced residual waste collected per customer.pDeliver a communications campaign advising householders and businesses on WEEE legislation and disposal options.0More consistent charging policies and practices.EExplore opportunities for joint purchasing of supplies and equipment.ZReach the Silver (implementation) stage of the LGA reputations campaign for Clean & Green.]Share best practice and develop consistent approaches to clean & green enforcement practices.]Implement an enforcement plan and joint policies on controlling waste, and trade waste abuse.@Reduced amount of trade waste within the household waste stream.ZA communications campaign leading to a decrease in the amount of residual waste collected.Procure and construct a residual waste treatment facility to meet the medium to long term requirements of the Landfill Allowance Trading SchemeKProcurement of a waste treatment facility for Oxfordshire's residual waste.<Successful procurement and construction of waste facilities.cWhere appropriate, promote the waste management services offered by voluntary sector organisations.2Promote online reuse networks such as "freecycle".=Increased reuse activity facilitated through online networks.oContinue to deliver a Countywide communications campaign promoting waste reduction, reuse & recycling services.[Knowledge transfer leading to effective method(s) of collecting food waste from households.EExpand collection facilities for the recycling of domestic batteries.#Finalise and agree targets for LAA2Agreed LAA2 targets.EProcure a facility for the acceptance and reprocessing of f< ood waste.KA facility for processing food waste collected from Oxfordshire households.rRecruit local recycling champions to promote and "trouble-shoot" waste reduction, recycling & composting services.2Implement trial collection schemes for food waste.;Expand the number of recycling facilities provided at flats1More material collected for recycling from flats.KPotential efficiency savings from waste disposal site opening arrangements.8Develop a common approach to working on public holidays.8Improve the quality of waste management data management.9Improved data and information for performance monitoring.kReview partner councils' current purchasing policies and implement a  buy recycled policy where necessary.BGreater proportion of goods purchased are recycled and recyclable.VReduce partner councils' waste through the introduction of further reduction measures.,Complete best practice guidance by Oct 2008.;Each partner council to complete a waste audit by Jul 2008 kEach partner council to begin implementation of best practice guidance & set reduction targets by Jan 2009.NTo lobby Government and retailers on the reduction of single use carrier bags.4Reduction in carrier bag use, through policy change..To lobby retailers and Government by Dec 2008.=To review the Joint Waste Reduction & Reuse plan by Jun 2008.jInvolvement of volunteers & residents in the design of new services (particularly food waste collections).OTo have plans in place for community involvement in service design by Oct 2008.5To recruit a team of recycling champions by Jun 2008.>Each Partner Council to have facilities in place by Sept 2008.)To promote relevant networks by Oct 2009.*To complete a research report by Jan 2009.JTo have a communications plan for the 2008/11 period in place by Mar 2008.$To procure a facility by April 2008.:To open a facility and commence collections by April 2009..To deliver a best practice report by Oct 2008.7To implement best practice report findings by Mar 2009.&To deliver a design guide by Oct 2008.TSeek third party funding to support commercial waste reduction & recycling projects.=Increased funding for commercial waste reduction & Recycling.SA trial collection scheme is delivered by at least one partner council by Mar 2010.?A new financial model that encourages residual waste reduction.BTo have the new financial arrangements in operation by April 2009.$To reach contract close by April 09. To deliver a campaign by Dec 08.OAll Partner councils to have battery recycling facilities in place by Mar 2009.n/anEncourage the local reprocessing of collected waste streams through partner council procurement and contracts.?Greater proportion of collected wastes are reprocessed locally.Complete a review by Mar 2009.;Implement buy recycled policies (where needed) by Oct 2009.\To specify local reprocessing in all waste management contracts with effect from April 2008.(Detailed within the Communications plan.PDevelop common policies the collection of chargable household waste by Mar 2009 YTo reach the silver stage of the LGA reputations campaign for communications by Mar 2009.8To report on joint purchasing opportunities by Oct 2009.ATo agree a common approach to public holiday working by Jan 2009.9To agree a list of data quality improvements by Oct 2008.=To implement an agreed list of data improvements by Mar 2009.XTo reach the silver stage of the LGA reputations campaign for Clean & Green by Mar 2009.<To share best practice on enforcement practices by Jul 2008.ETo develp consistent approaches to enforcement practices by Mar 2009.@New reduction measures leading to measurable reduction of waste.2OWP exemplar project presented to local community..To publicise the project findings by Jan 2010.GTo respond to relevant consultations within their specified timescales.rA comprehensive list of existing groups and an understanding of the market potential of the sector in Oxfordshire.0To introduce a promotional campaign by Jun 2009.;To have a package of support measures in place by Jun 2009.NEach partner council to have on-street recycling systems in place by Mar 2009.@To lobby Government and retailers on the reduction of packaging..Reduction in packaging, through policy change.Strategy Group6To have a joint enforcement plan in place by Oct 2008.3To evaluate trials and report findings by Jan 2009.pRefresh our current Joint Waste Reduction & Reuse plan.(incl. home composting, smart shopping, real nappies etc)LInvestigate the separate collection of food waste from commercial customers.ZTo achieve an overall reduction average of 10% of residual waste per customer by Mar 2011.Waste Reduction Projects Group>Effectiveness - minimal impact if lobbying as a single county."Waste & Recycling Operations Groupl1. Failure to engage - limited take up. 2. Manageability - over subscription and limited support resources.BDuplication - avoid duplication with existing information sources.:OCC Waste Reduction Team & Waste Reduction Projects Group._Managing expectation - risk of raised expectation and relationship damage if unable to deliver.uConsistency - ability of Partner Councils to abide by OWP Media Protocol and key messages of the Communications Plan.CDeliverability - Short timescales, planning and construction risks.Strategy Group & OWP1Review progress towards longterm strategy targetsETo devise an agreed system of forecasting and reporting by June 2008.yControl - outcomes can be influenced by external factors (such as the weather, the media, policy and legislative change).81. Engagement with planners. 2. Future service changes.Q1. Take up by commercial customers. 2. Changes to legislation and market trends. R1. Securing outlet for processing of collected material. 2. Take up by customers. .Take up of recycling initiatives by customers.lTo complete at least one funding application for commercial waste reduction & recycling projects by Mar 2009Q1. Identification of suitable funding programmes. 2. Bid(s) fail to gain funding.8A separate risk register is maintained for this project. OCC & OWPsIntroduce new OWP financial arrangements (in place of recycling credits) that incentivise residual waste reduction.LAffordability resulting from variance from projected performance & payments.Strategy groupZProcurement of landfill capacity in place of two current contracts that determine in 2009.S1. Sufficent competition. 2. Interface risks with other procurements and contracts.?Re-let contracts for six of the eight WRCs within Oxfordshire. &Increased demand for WEEE facilities. ZProcure all waste facilities in accordance with relevant Waste Planning policy & guidance.|1. Duplication with other groups/organisations. 2. Cooperation needed with procurement officers and central services teams. œ1. Cost implications. 2. Buy-in of relevant officers at partner councils. 3. Purchasing specifications must allow for recycled products. 4. Product quality.N1. Market ability to deliver. 2. Fairness and Competiton - legal implications.‹1. Media interest. 2. Consistency - ability of Partner Councils to abide by OWP Media Protocol and key messages of the Communications Plan.Failure to gain accreditation.[Explore the development of common policies on the collection of chargeable household waste.w1. Failure to reach agreement on common policies. 2. Policy changes may have financial impact on some partner councils.>To have a new joint collection contract in place by Sept 2008. OWP Coordinator & Projects groupš1. Contractual issues & negotiations with trade union. 2. Availability of disposal facilities. 3. Customer confusion resulting from new working practices.FWaste & Recycling Operations Group & Env Quality and Cleanliness Group#Environmental Quality & Cleanliness.To agree LAA2 targets with GOSE by April 2008.!Env Quality and Cleanliness GroupO1. Partner council buy-in. 2. Staffing and resource levels< at Partner Councils.41. GOSE buy-in. 2. Failure to reach stretch targets.3Env Quality and Cleanliness Group & Strategy Group.Partner Council buy-in.4Develop a countywide campaign to reduce fly-tipping.EA communications and enforcement based camapign to deter fly-tipping.&To implement a campaign from Oct 2008./Develop a countywide campaign to reduce litter.CA communications and enforcement based camapign to deter littering.&To develop a campaign plan by Oct 2008&To implement a campaign from Jan 2008.‹Develop enforcement measures to support recycling & composting collection services and the roll out of alternate weekly refuse collections.TGreater levels of participation in recycling & composting services, cleaner streets.@To have a package of enforcement measures in place by Sept 2008-Support needed from Communications Officer(s)LAA2 pump priming funding.&Support from Communications Officer(s)'To develop a campaign plan by Jun 2008."Consistency with other campaigns. )Impact - failure to reach stretch target.Training of relevant Officerss1. Public/media opinion - potential negative coverage in local media. 2. Support and buy-in from Operational staff.1Approx £2,500 for audits of main Council Offices.4Officer time, plus marketing budget of approx £2,500Officer time (approx 12 days)1Officer time (approx 6 days per Partner Council).Officer time (approx 3 days). Officer time (approx. 12 days)QInvolve Community in the trialling/piloting of new waste schemes and initiatives.1Officer time (approx. 8 days per Partner Council)Officer time (20 days)Officer time (2 days)1Officer time (approx. 6 days per Partner Council)UTotal comms plan budget provision of 150K per annum. OWP Communications Officer post.4Costings to be provided on a scheme by scheme basis.Officer time (approx. 6 days).=Procurement project team & technical support financed by OCC.1Officer time (approx 4 days per Partner Council).cStart up costs to be determined by each Partner Council. Aim for schemes to become revenue neutral.Officer time (approx 10 days)EProcurement project team comprising OCC Officers and OWP Coordinator.%Liaison with Waste Planning Officers.6To be determined following review of current policies.%Support of Procurement Project teams.Included within Comms plan.OOfficer time (approx. 4 days per Partner Council), plus elected member support.,Officer time (approx. 5 days per authority).+Officer time (approx 3 days per authority).KTo be determined in Oct 2008 (following agreement of list of improvements).Officer time (approx 6 days).LAA1 pump priming funding.Í1. Adverse publicity from failing to reduce waste. 2. Manageability - scope of project needs to be clear (locations/size). 3. Consistency - each Partner Council to use same methodology to allow comparison.QDelivery risk - may require new systems and budget allocations to be established.QShow case best practice on waste reduction to Oxfordshire residents & businesses.HDependency - reliant on successful completion of earlier project phases.EStaff Resources - ability to respond within the specified timescales.|Officer time (approx 3 days). Related communications plan budget provision of 7.7K for "Carrier Bag Free Town" initiatives. v1. Effectiveness - minimal impact if lobbying as a single county. 2. Potential duplication (with other organisations).‚1. Resources - staff time to complete the review. 2. Affordability - recommendations may be beyond scope of current agreed budget.+Banks and collections provided by Tetrapak.JMap existing voluntary sector organisations and identify market potential.QCommunications plan budget provision of 10K in 08/09 and 5K per annum thereafter.NIncreased demand - ability of sector to respond to increased demand/workloads.xLegal - ensure that Partner Councils do not accept any liability for the information or services provided by such sites.¾1. Failure to reach agreement on joint plan, differing priorities at Partner Councils. 2. Resources - budget for implementation, staff resources, appointment of OWP Enforcement Officer post.1. Public participation and buy-in 2.Location of facility. 3. Risk of impact for other partners' schemes (positive and negative).4To identify and report on best practice by Oct 2008.¥1. Siting - Conservation area issues. 2. Resources - cost of purchasing and installing containers, fit with cleansing/operations. 3. Quality - contamination issues. OAs above, plus new collection schemes to be resourced by each District Council.<1. Public participation and buy-in. 2. Location of facility.1Measures to ensure that longterm targets are met.Officer time(approx 5 days).Increased collection costs.%LAA1 pump priming allocation of £22K.R1. Legislative uncertainty surrounding EU Batteries Directive. 2. Increased costs.BOfficer time (approx. 15 days), plus support from the CAG project.<Officer time, external funding and partnership match fundingO1. Uptake from businesses. 2. Lack of resources and funding to deliver outcomes'Promote suitable reuse schemes at WRCs.IOCC Officer time, plus buy-in from voluntary groups and site contractors.3Customer care - reclamation needs to be controlled.OCC Service Delivery TeamÂ1. Failure to agree targets - JMWMS recycling rates not reached, resulting in higher disposal costs (and LATS liabilities). 2. Contract costs - higher targets might result in a contract premium.ITo secure sufficient landfill capacity for Oxfordshire's municipal waste.9To have a new landfill arrangements in place by Oct 2009.UTo secure ongoing Waste Recycling Centre provision for Oxfordshire's municipal waste..To have new WRC contracts in place by Oct 2009OCC Officer timeZ1. Uncertainty on future revenue costs. 2. Legislative risk - complaince with Duty of CaregSecure new contract arrangments with a producer compliance scheme (PCS) for the disposal of WEEE waste.‹Timescales - failure to meet deadline leads to legislative non-compliance. Evidence - reciept of data to demonstrate activities/compliance.PCustomer satisfaction - reliability of service provision, limited availability. MShare best practice on current internal/in-house waste reduction initiatives.-‡Officer time (approx 3 days per consultation). Consultation with bodies such as LARAC, NAWDO, National Partnership Officers Group, LGA._Greater reuse of materials delivered to WRCs through partnership working with volunatry sector.)To expand current arrangements by Mar 09._Approx £500 for purchase and installation of each bin. Costs to be met by each Partner Council.BSet recycling targets as part of future WRC contract arrangements.Higher recycling rates at WRCs.#To have targets in place by Oct 09./OCC procurement project team & OWP Coordinator.`Approx £500 for purchase and installation of each site. Costs to be met by each Partner Council.ZTo ensure that all commercial waste customers have recycling systems in place by Mar 2010.External funding to be sought.JProvide advice and recommendations to SMEs to enable them to reduce waste.CReduction in the amount of commercial waste being sent to landfill.,To audit a further 500 business by March 09.{Procurement project team comprising OCC Officers and OWP Coordinator, plus technical support. Project costs are met by OCC.eOfficer time to develop Agreement & administration measures (approx 10 days). Legal support from OCC.OCC 3£150 per site. Costs to be met by Partner Councils.ZExplore future arrangements for the disposal of Hazardous wastes (from WRCs and Fly-tips).<Ensure continued disposal arrangements for Hazardous wastes.rTo review current arrangements by Jul 08 and agree extension by Aug 08. To implement new arrangements from Oct 09.OCC,New contract arrangements in place for WEEE.-To operate the new arrangments from 1 Jul 08.G1. Minerals & Waste Development Framework development has been delayed.*Officer time (4 days per Partner Council).xJoint procurement of waste & Recycling collection services by Vale of White Horse & South Oxfordshire Di<v strict Councils.DJoint collection contract arrangements for the two partner councils.yProcurement project team provided by Vale of White Horse & South Oxfordshire District Councils. Support provided by SECE.Failure to identify savings.ERobust and consistent approach to clean & green enforcement measures.-Officer time (approx. 10 days per authority).+To be funded by NIF or by Partner Councils. Policy 6 - The Oxfordshire Waste Partnership will provide an integrated system of collection and processing of household waste which will achieve, as a minimum:ProgressCommentsOn-going discussionIWork advancing within a number of districts. Operations group to collate.A£50k BREW funding awarded. Project initiation document developed.2Facilities currently in place within 3 districts. nOperations group collating current practices and preferences ahead of development of proposed common appraoch.Progress through Data GroupMTask & Finish Data Group established and list of quality improvements agreed.GreenRedAmber9Dependent upon completion of waste audits outlined above.$No joint responses issued this year.Not yet progressed.MSome work completed in Cherwell, but limited progress to date in other areas.YProject inception meeting held. Sufficient time remaining to meet target completion date.=Dependent upon completion of mapping exercise outlined above.yTo be discussed at next Operations group meeting. Will be developed in partnership with the Env Quality & Cleansing groupdSome activity being maintained by WRPG, pending arrival of OWP Communications Officer (starts July) cMarket testing being progressed through SODC/VOWH procurement. WODC conducting soft market testing.\Cherwell scheme recently expanded. Bins also in place in Oxford City. WODC scheme deferred.0Contract award date has been put back to Jul 08.YOWP performance monitoring system in place and progress towards targets remains on track.>Yet to progress, but sufficient time before target completion.BEiE have been contracted to conduct further business waste audits.5The residual waste treatment procurement is on track.}New financial arrangements agreed by OWP and Partner Councils. Detailed administration of scheme and testing being developed.9Leaflets, WRC banners and WRC information days delivered.[Ongoing. Development of Minerals & Waste Development Framework by OCC has been put on-hold.DNot yet progressed. Sufficient time ahead of target completion date.Dependent upon above review.]Provison made within current procurements to encourage local reprocessing wherever practical.›Some aspects such as the OWP Website have been delivered. Other parts require the additional resource to be provided by the new OWP communications officer.?Majority of partner councils have now signed up to the scheme. @Yet to progress. Sufficent time ahead of target completion date.The procurement is on track.¥WODC providing recycling collections to approx. 150 customers. Collection scheme also in place in Oxford City. Provision included within Vale/South joint contract. 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