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1 |
MINUTES
To confirm as a correct record the Minutes of the
meeting of the Joint Committee held on 28 September 2007 (download as .doc file).
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2 |
APOLOGIES
FOR ABSENCE AND NOTIFICATION OF DEPUTY MEMBERS
The Secretary to report on apologies for
absence and on the attendance by Deputy Members notified to him before the
start of the meeting.
(Contact Steve Lodge (01295
221590) to tender apologies and advise of attendance by the named Deputy
Member).
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3 |
ADDITIONAL ITEMS
The
Chairman to advise whether any item of an urgent nature has been admitted to
the agenda.
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4 |
DECLARATIONS
OF INTEREST
Members
are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting.
(Please refer to the notes on the opposite page).
(Note: unless otherwise
stated all of the under-mentioned agenda items have attachments which can be
found at the end of Part I of this Agenda.)
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9.35 a 9.35 |
5 |
NEW FINANCIAL ARRANGEMENTS (download as .doc file)
Purpose of report
To
present the results of the latest work undertaken to develop new financial
arrangements for the OWP.
Recommendations
That
OWP agrees the revised approach set out herein and that the following tasks
be completed with a view to reaching a final agreement on the new financial
arrangements at the next meeting of the partnership in February 2008:
- Finalising
the unit payment levels for both the recycling credit and residual waste
target payments, so that residual waste reduction is prioritised over
increased recycling & composting;
- Full
checks by each of the Partner Authorities on the financial costs for
them;
- Revisiting
the tonnage forecasts provided by each WCA to ensure consistency and to
assess scope for further progress towards our JMWMS targets;
- Model
verification by the Oxfordshire Treasurers Association;
- Agreeing
any short term transitional arrangements (to be developed by the OTA),
if needed, to phase in the financial impacts resulting from the new
arrangements
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10.05 10.05
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6 |
DRAFT BUDGET 2008/09 (download as .doc file)
Purpose of report
To provide further information on the draft OWP
budget for 2008/09.
Recommendations
It is recommended that:
I. The draft budget for 2008/09 at
appendix 3 be approved;
II. Partner Authorities agree to
passport the 2008/09 WPEG funding to the OWP, so that the existing funding
arrangements are maintained and to ensure that OWP priorities continue to be
met;
III. Further information is sought
from DEFRA on the formal WPEG allocations for 2008/09 and on allocations for
future years.
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10.20 10.20 |
7 |
NEW INITIATIVES FUND APPLICATIONS (download as .doc file)
Purpose of report
To provide further information on the New
Initiatives Fund (NIF).
Recommendations
(1) That the bid by Vale of White
horse District Council to the NIF for the purchase of Hessian sacks be
supported subject to further information on anticipated recycling performance
being provided.
(2) That the other four bids are not
supported.
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10.35 10.35 |
8 |
DRAFT SUSTAINABLE COMMUNITIES STRATEGY CONSULTATION (download as .doc file)
(8a - download as .doc file)
Purpose of report
To
consider the Sustainable Communities Strategy consultation document prepared
by the Oxfordshire Partnership.
Recommendations
That
the OWP coordinator feeds back any suggested amendments and/or additions
raised by the committee.
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10.45 10.45 |
9 |
LOCAL AREA AGREEMENT (download as .doc file)
Purpose of report
To
consider and approve the suggested targets for inclusion within Local Area
Agreement 2.
Recommendations
It is recommended that:
- OWP
approves the outlined targets for submission to the PSB;
- OWP
delegates authority to Chairman of the Officer Strategy Group, in
consultation with the Chairman of the OWP, to draft the detail of the
targets and negotiate with the Public Service Board on behalf of the
partnership;
- An
update report is presented to OWP when further details become available.
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11.00 11.00 |
10 |
JOINT MUNICIPAL WASTE MANAGEMENT STRATEGY ACTION
PLANS (download as .doc file)
(10a - download as .xls file)
(10b - download as .xls file)
Purpose of report
To report progress on the implementation of the
2007/08 Joint Municipal Waste Management Strategy (JMWMS) action plans.
Recommendations
That the progress report is noted and that an
outturn report is provided to the May 2008 meeting of the committee.
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11.15 11.15 |
11 |
DEFINITION OF HOUSEHOLD WASTE (CHARITIES AND SCHOOL WASTE) (download as .doc file)
Purpose of report
To
develop a response to the recent correspondence from Defra on the
interpretation of legislation relating to the collection and disposal of
household waste from charities, schools and a number of other institutions.
Recommendations
It
is recommended that:
(i) The Officer Strategy Group
develops a position statement outlining that OWP plans to seek further
clarification from Defra and in the meantime each authority’s current
arrangements will remain in place;
(ii) OWP write to Defra, asking for
clarification and supporting the arguments and concerns that have already
been put forward by NAWDO and the LGA;
(iii) A review is carried out by the
Operations Group on the policies & practices in place for each of the
authorities in Oxfordshire in relation to how they currently deal with the
collection of waste from educational establishments and hospitals, schools,
charity shops and any other premises mentioned within the Defra
correspondence, and the charging mechanisms linked to these collection and
disposal services;
(iv) On completion of iii. the Operations
Group assesses the potential cost implications of addressing any differences
that exist between Defra’s interpretation of the EPA and CWR and that of the
OWP partner councils;
(v) That a further update report be
prepared for the committee in due course.
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11.30 11.30 |
12 |
BREW BID (download as .doc file)
Purpose of report
To consider and approve in principle the submission
of an OWP bid for Business Resource Efficiency and Work (BREW) programme
funding.
Recommendations
It is recommended that:
i. OWP approves the principle of submitting
a partnership bid;
ii. OWP delegates authority to the Officer
Strategy Group to finalise the detail of the bid;
iii. the finalised bid be approved by the
OWP chairman ahead of submission.
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11.40 11.40 |
13 |
WASTE COLLECTION JOINT PROCUREMENT PROJECT (download as .doc file)
Purpose of report
To provide an update on the progress of the Joint
Procurement Project.
Recommendations
That
OWP delegates to the OWP Coordinator responsibility for the creation of a
project team and project plan to review and recommend to OWP the future options
for client management. The team, plan and terms of reference to be in place
by 31 Jan 2008.
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11.50 11.50 |
14 |
WASTE TREATMENT PROJECT UPDATE (download as .doc file)
Purpose of report
To update the OWP on progress on the residual waste
and food waste treatment procurement projects.
Recommendations
To note and support the progress made on the
procurement of both residual and food waste treatment.
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15 |
ANY OTHER ITEM WHICH THE CHAIRMAN HAS DECIDED IS
URGENT
(NO ATTACHMENTS).
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MEETING SCHEDULED TO END AT 12.00 noon. |