Agenda, decisions and draft minutes

See guidance below.

There were none.

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet Member’s delegated powers.

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

There were none.

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection.

Requests to speak must be submitted by no later than 9am four working days before the meeting.  Requests to speak should be sent to committeesdemocraticservices@oxfordshire.gov.uk .

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9 am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.

There were none.

Cabinet Member: Finance

Forward Plan Ref: 2024/208

Contact: Chris Douglas, One Fleet Senior Programme Manager (Chris.Douglas@oxfordshire.gov.uk)

Report by Executive Director for Resources and Section 151 Officer (CMDF4).

The Cabinet Member is RECOMMENDED to:

(a)                Endorse the approach and proposals to provide Supported Transport with new leases for 71 vehicles engaged in home to school transport for children with special educational needs

(b)               Authorise Officers to prepare and commence the procurement of the leases for those 71 vehicles.

(c)                Approve delegated authority to the Director of Property and Assets, to award, following a compliant procurement process, of 71 new leases for Supported Transport accessible minibuses, providing essential home to school transport for children with special educational needs.

The Chair welcomed everybody and introduced the item to the meeting.

The Chair noted that the leasing of vehicles was to benefit the home to school transport scheme.

The Chair thanked officers and agreed to the recommendations in the report.

RESOLVED to:

(a) Endorse the approach and proposals to provide Supported Transport with new leases for 71 vehicles engaged in home to school transport for children with special educational needs.

(b) Authorise Officers to prepare and commence the procurement of the leases for those 71 vehicles.

(c) Approve delegated authority to the Director of Property and Assets, to award, following a compliant procurement process, of 71 new leases for Supported Transport accessible minibuses, providing essential home to school transport for children with special educational needs.

Cabinet Member: Finance

Forward Plan Ref: 2024/209

Contact: Chris Douglas, One Fleet Senior Programme Manager (Chris.Douglas@oxfordshire.gov.uk)

Report by Executive Director for Resources and Section 151 Officer (CMDF5).

The Cabinet Member is RECOMMENDED to authorise the Director of Property and Assets to award, following completion of a compliant procurement process, new contract(s) for vehicle hire to support staff business travel needs across the County Council.

The Chair introduced the item to the meeting.

The Chair noted that the Council’s fleet management policy was not as efficient as it could be and that this solution would try to resolve these issues.

The Chair thanked officers and agreed to the recommendations in the report.

RESOLVED to:

a)    Authorise the Director of Property and Assets to award, following completion of a compliant procurement process, new contract(s) for vehicle hire to support staff business travel needs across the County Council.

Cabinet Member: Finance

Forward Plan Ref: 2024/210

Contact: Henry White, Operational Manager Property Strategy

Henry.white@oxfordshire.gov.uk

Report by Executive Director of Resources and Section 151 Officer (CMDF6)

The information in this case is exempt in that it falls within the following prescribed categories: 

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information) 

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

The annexcontaining exempt information under the above paragraph is attached. 

The Cabinet Member is RECOMMENDED to

a)              Approve as a key decision the purchase of a property in Banbury Town Centre for the purposes of re-providing Banbury Library and other Oxfordshire County Council (OCC) uses.

b)              Delegate authority to the Executive Director of Resources and Section 151 Officer, in consultation with the Director of Property and Assets; Director of Law & Governance and Monitoring Officer; and the Cabinet Member for Finance to consider Officer recommendations and agree the final purchase price and terms.

The Chair introduced the item to the meeting.

The Chair stated the scheme was long overdue and highlighted the opportunities to work with Cherwell District Council.

The Chair thanked officers and agreed to the recommendations in the report.

RESOLVED to:

a) Approve as a key decision the purchase of a property in Banbury Town Centre for the purposes of re-providing Banbury Library and other Oxfordshire County Council (OCC) uses.

b) Delegate authority to the Executive Director of Resources and Section 151 Officer, in consultation with the Director of Property and Assets; Director of Law & Governance and Monitoring Officer; and the Cabinet Member for Finance to consider Officer recommendations and agree the final purchase price and terms.