Cabinet Member: Leader
Forward Plan Ref: 2017/102
Contact: Sue Whitehead, Principal Committee Officer Tel: 07393 001213
Report by Director of Law & Governance (CA11).
Schedule below reporting on a quarterly basis executive decisions taken under the specific powers and functions delegated under the terms of Part 7.2 of the Council’s Constitution.
Not for call in.
|
Date |
Subject |
Decision |
Reasons for Urgency |
|
5 September 2017 |
Request for Exemption from tendering requirements under the Contract Procedure Rules - Provision of consultancy services from the Social Care Institute for Excellence (SCIE). |
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for the provision of consultancy services from the Social Care Institute for Excellence (SCIE) at a cost of £98,880 plus expenses, contingency and VAT.
|
To ensure the work is completed to the necessary timescales. |
|
7 November 2017 |
Request for Exemption from tendering requirements under the Contract Procedure Rules - Provision of Learning Disability Respite Services
|
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for the extension of contracts for the provision of learning disability respite services from Brandon Trust, Camden and Dimensions at an additional cost of £11,437.
|
In order to keep the contracts co-terminus whilst addressing the points below, to retain the opportunity to tender for a single provider to start in September 2018.
|
|
21 December 2017 |
Request for exemption from tendering under Contract Procedure Rule (CPR) 20 in respect of the award of a housing nominations agreement for service users with learning disabilities with complex needs |
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for award of a housing nominations agreement with Fairhome Group for service users with learning disabilities with complex needs at a cost of £384,384 (over a 4 year period).
|
The completed legal agreements give the Property developers Fairhome comfort to proceed with the property purchasers.
|
|
21 December 2017 |
Request for Exemption from tendering requirements under the Contract Procedure Rules - Provision of Consultancy Services by iMPOWER
|
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for the provision of consultancy services by iMPOWER in respect of a system to identify the needs of our looked after children, prior to and at the point that they came into care at a cost of £230,000.
|
In order to put a system in place as soon as possible. |
Minutes:
Cabinet noted the following schedule reporting on a quarterly basis executive decisions taken under the specific powers and functions delegated under the terms of Part 7.2 of the Council’s Constitution.
Councillor John Sanders, Shadow Cabinet Member for Environment, expressed concern over the process that resulted in the decisions that were being noted in the schedule. He commented that the contract procedure rules ensured value for money and were waived in exceptional circumstances or where only one supplier was available. Whilst not querying the four decisions in the schedule he questioned whether the exception process and reporting was sufficient to ensure transparency. In particular he queried whether the report considered by the Chief Executive when taking such decisions had sufficient information for him to be assured that exceptional circumstances pertained or that there were in fact no other available suppliers. Councillor Sanders asked Cabinet to ask the Audit & Governance Committee to consider the current rules with a view to providing greater transparency.
Councillor Hudspeth, Leader of the Council, commented that it was for Audit & Governance Committee to decide whether they wished to look at the process. For his part he was clear that a process was needed to allow the Council to conduct its business and that the Monitoring Officer and Chief Executive involvement provided assurance so far as he was concerned. Nick Graham, Monitoring Officer, explained that the process included the schedule to Cabinet that set out the nature of the exemption and the reason for it. Peter Clark, Chief Executive added that the purpose of the schedule was to provide transparency. Any concerns could be raised with the Chairman of the Audit & Governance Committee. He added that there was currently a governance review underway and that it was possible to raise concerns there.
Not for call in.
|
Date |
Subject |
Decision |
Reasons for Urgency |
|
5 September 2017 |
Request for Exemption from tendering requirements under the Contract Procedure Rules - Provision of consultancy services from the Social Care Institute for Excellence (SCIE). |
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for the provision of consultancy services from the Social Care Institute for Excellence (SCIE) at a cost of £98,880 plus expenses, contingency and VAT.
|
To ensure the work is completed to the necessary timescales. |
|
7 November 2017 |
Request for Exemption from tendering requirements under the Contract Procedure Rules - Provision of Learning Disability Respite Services
|
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for the extension of contracts for the provision of learning disability respite services from Brandon Trust, Camden and Dimensions at an additional cost of £11,437.
|
In order to keep the contracts co-terminus whilst addressing the points below, to retain the opportunity to tender for a single provider to start in September 2018.
|
|
21 December 2017 |
Request for exemption from tendering under Contract Procedure Rule (CPR) 20 in respect of the award of a housing nominations agreement for service users with learning disabilities with complex needs |
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for award of a housing nominations agreement with Fairhome Group for service users with learning disabilities with complex needs at a cost of £384,384 (over a 4 year period).
|
The completed legal agreements give the Property developers Fairhome comfort to proceed with the property purchasers.
|
|
21 December 2017 |
Request for Exemption from tendering requirements under the Contract Procedure Rules - Provision of Consultancy Services by iMPOWER
|
Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules for the provision of consultancy services by iMPOWER in respect of a system to identify the needs of our looked after children, prior to and at the point that they came into care at a cost of £230,000.
|
In order to put a system in place as soon as possible. |