Agenda, decisions and draft minutes

There were none.

Any county councillor may, by giving notice to the Proper Officer by 9 am three working days before the meeting, ask a question on an item on the agenda.

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

There were none.

Members of the public who wish to speak on an item on the agenda at this meeting, or present a petition, can attend the meeting in person or ‘virtually’ through an online connection.

Requests to present a petition must be submitted no later than 9am ten working days before the meeting.

Requests to speak must be submitted no later than 9am three working days before the meeting.

Requests should be submitted to committeesdemocraticservices@oxfordshire.gov.uk

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9am on the day of the meeting. Written submissions should be no longer than 1 A4 sheet.

There were none.

To approve the minutes of the meeting held on 1 June 2026 and for the Chair to sign them as a correct record.

The minutes of the meeting held on 1 June 2026 were approved as a correct record.

Cabinet Member: Highways Construction and Repair

Forward Plan Ref: 2026/164

Key Decision

Contact: Daron Mizen, Operational Manager – Highway Schemes (Daron.Mizen@oxfordshire.gov.uk)

Report by Director of Environment and Highways (CMDHCR5).

A request for the release of further Capital Drainage funding.

The Cabinet Member is RECOMMENDED to:

a)    Approve the release of £1.7 million to the capital drainage Cat 467 budget in 26/27, and £2.3 million in 27/28 to enable the alignment of resources within the Annual Plan and Contractors Plan for those years against the allocated budget

The Chair introduced the item to the meeting.

The Chair reiterated the commitment made by the Council in the Budget for gully repairs and noted that all gullies had been cleansed in the previous year. It would significantly improve drainage, particularly in the winter months given the periods of flooding over the last 12 months.

The Chair thanked officers for their work and agreed to the recommendations in the report.

RESOLVED to:

a)    Approve the release of £1.7 million to the capital drainage Cat 467 budget in 26/27, and £2.3 million in 27/28 to enable the alignment of resources within the Annual Plan and Contractors Plan for those years against the allocated budget

Cabinet Member: Highways Construction and Repair 

Forward Plan Ref: 2026/163 

Key Decision 

Contact: Mo Fazlie, Senior Project Manager – A40 Programme (Mo.Fazlie@oxfordshire.gov.uk)

Report by Director of Environment and Highways (CMDHCR6). 

The Cabinet Member is RECOMMENDED to:

a)    Approve the award of contract (NEC4 Engineering and Construction Contract, Pricing Option C with secondary Option X22), to M-Group Highways Limited (reg#13007933) for an estimated total value of £4,855,610 (ex VAT), for the HIF2 – Wolvercote Bridge Strengthening and Maintenance Works Scheme under the Pagabo Civil and Infrastructure Framework (Lot 1).

The Chair introduced the item to the meeting.

The Chair noted the Council had been looking at ways to improve the A40 corridor for a long time, through bus lanes and active travel infrastructure. The Chair further noted that this issue was time-sensitive given the bridge strengthening works proposed were on a Network Rail bridge which needed to be handed back to them.

The Chair thanked officers and agreed to the recommendations in the report.

RESOLVED to:

a)    Approve the award of contract (NEC4 Engineering and Construction Contract, Pricing Option C with secondary Option X22), to M-Group Highways Limited (reg#13007933) for an estimated total value of £4,855,610 (ex VAT), for the HIF2 – Wolvercote Bridge Strengthening and Maintenance Works Scheme under the Pagabo Civil and Infrastructure Framework (Lot 1).

Cabinet Member:  Highways Construction and Repair

Forward Plan Ref: 2026/078 

Non-Key Decision 

Contact: Steven Tabbitt, Team Leader – Countryside Access (Steven.Tabbitt@oxfordshire.gov.uk)  

Report by Director of Environment and Highways (CMDHCR7). 

Width restriction to maintain safety for the majority of stakeholders.

The Cabinet Member is RECOMMENDED to:

Approve the following, as amended from advertised:

(a)           New Prohibition of motor vehicles with four or more wheels & wider than 1.6m on Green Road in Letcombe Bassett & West Challow, on a seasonal basis between 1st October & 30th April.

(b)           New ‘Prohibition of motor vehicles with four or more wheels & wider than 1.6m on the Letcombe Regis & West Challow BOAT (Nos.399/13/10 & 275/3/10), all year round.

The Chair introduced the item to the meeting.

The Chair noted that since publication of the reports, the Council had received further detailed representations and additional material. Officers have advised that it is appropriate to allow sufficient time to fully review and consider this information to ensure that all relevant matters are properly assessed before a decision is taken.

The Chair reflected on the significance of these proposals and noted that it was important that the decision-making process remains thorough, transparent, and robust. Deferring consideration would ensure that all relevant evidence and representations can be fully considered with the most complete information possible when the matter returns for determination.

The Chair thanked officers and deferred the recommendations as set out in the report to the next appropriate meeting.

RESOLVED to:

a)    Defer consideration of this report and its recommendations until the next appropriate meeting.