Agenda item

Cabinet Member: Place, Environment and Climate Action

Forward Plan Ref: 2025/057

Non-key decision

Contact: Caroline Coyne, Project Manager (BPSI Team)

Caroline.coyne@oxfordshire.gov.uk

Report by Director of Economy and Place (CA11)

Oxfordshire County Council’s current household waste recycling centres management contract is in its final extension period and comes to an end on 30th September 2027. A future model for the service delivery is required to be in place and mobilised prior to the expiry of the existing contract. The paper is to approve the preferred model.

Cabinet is RECOMMENDED to

a)    Approve the preferred approach to the reprovision of the Household Waste Recycling Centre (HWRC) management as set out in paragraphs 5 and 31.

b)    Authorise Officers to prepare and commence the procurement of a new 8-year HWRC management contract to start on 1 October 2027 (following a mobilisation period) with options to support flexibility in Local Government Reorganisation (LGR). 

c)    Endorse exploration and feasibility of the capital purchase of HWRC plant and equipment during the tender bidding, with a view to having an agreed final revenue and capital cost of the contract at the final tender stage.

d)    Delegate the decision to award the contract, and any extension to the Director of Environment and Highways in consultation with the Cabinet Member for Place, Environment and Climate Action.

RESOLVED: that the public be excluded for the duration of this item since it is likely that if they were present during that item there would be disclosure of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972 (as amended) and specified below in relation to those items and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

Cabinet had before it a report This document details a proposal for the procurement of a new management contract for Household Waste Recycling Centres (HWRCs). The contract was intended to cover the management of HWRCs across Oxfordshire for an 8-year period starting 1 October 2027, with flexibility provisions related to Local Government Reorganisation (LGR). The report includes background information, options appraisal, financial and legal considerations, and outlines key dates for the procurement process.

Councillor Judy Roberts, Cabinet Member for Place, Environment and Climate Action presented the report.

Councillor Roberts moved and Councillor Hannaby seconded the recommendations and they were approved.

RESOLVED to:-

a)    Approve the preferred approach to the reprovision of the Household Waste Recycling Centre (HWRC) management as set out in paragraphs 5 and 31.

b)    Authorise Officers to prepare and commence the procurement of a new 8-year HWRC management contract to start on 1 October 2027 (following a mobilisation period) with options to support flexibility in Local Government Reorganisation (LGR). 

c)    Endorse exploration and feasibility of the capital purchase of HWRC plant and equipment during the tender bidding, with a view to having an agreed final revenue and capital cost of the contract at the final tender stage.

d)    Delegate the decision to award the contract, and any extension to that contract to the Director of Environment and Highways in consultation with the Cabinet Member for Place, Environment and Climate Action.