Agenda item

Date

Subject

Decision

Reasons for Exemption

21 March

Request for exemption from tendering under Contract Procedure Rule (“CPR”) 20 in respect of the award of Children’s Disability Contracts for Short Breaks and Childcare Services

Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules in respect of the award of children’s disability contracts to The Gallery Trust through Bardwell School for short breaks and childcare services at a cost of £570,448, including an optional 2 year extension.

Bardwell School has been delivering these services as a maintained school under a service level agreement. It is due to convert to an academy and will become a separate legal entity requiring a contract.  The exemption will provide continuity of service  ... 

11April 2019

Request for exemption from tendering under Contract Procedure Rule (“CPR”) 20 for a Contract providing Supported Living Services to People with a Learning Disability provided by Real Life Options

Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules in respect of the award of contract providing Supported Living Services to 18 October 2019 to People with a Learning Disability provided by Real Life Options at a cost of £126.1K.

The exemption will provide continuity of service while the contract is retendered on a co-terminus basiswith other contracts that are due to be re-tendered

April 2019

Request for exemption from tendering under Contract Procedure Rule (“CPR”) 20 for a Contract for Transport Modelling Work to support the Housing and Infrastructure Fund, Growth Deal, and Didcot Garden Town ambitions in Science Vale

Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules in respect of the award of a Contract to Systra for Transport Modelling Work to support the Housing and Infrastructure Fund, Growth Deal, and Didcot Garden Town ambitions in Science Vale at a maximum aggregate figure of £180,000.

In collaboration with South Oxfordshire District Council (SODC), Vale of White Horse District Council (VoWHDC), and the Didcot Garden Town (DGT) Project Team, OCC has jointly funded the creation of a Transport Model for the Didcot Garden Town Area. The model is the outcome of over two years’ work alongside the appointed consultant Systra and enables us to model the transport network in future years, to help inform transport schemes required to support the ambitious growth targets in the area.

The exemption will allow further urgent modelling work required to support the Oxfordshire Housing and Growth Deal, to investigate scheme options related to relieving Rowstock Roundabout, in the Science Vale area.

9 May 2019

Request for exemption from tendering under Contract Procedure Rule (“CPR”) 20 for a Contract for preliminary and detailed design and design support during construction of Route 1 (sections B-K2) which is part of the Science Vale Cycle Network Project funded by Oxfordshire LEP.

Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules in respect of the award of a Contract to WSP for contract for design work for Science Vale Cycle Network Phase 1 project at a cost of £160,000

The Science Vale Cycle Network Phase 1 project is a programme of routes to improve pedestrian, cycling and equine infrastructure in the Science Vale area of southern Oxfordshire.

All but one of the routes have reached an appropriate point to be handed over to a compliant supplier.

The exemption allows Route 1 to be retained by WSP Route 1 (sections B-K2), because it has particularly challenging engineering requirements to construct a pedestrian and cycle bridge across Ginge Brook on private land in an Area of Outstanding Natural Beauty.

20 June 2019

Request for exemption from tendering under Contract Procedure Rule (“CPR”) 20 for a Contract extension for work in preparing the Oxfordshire Minerals and Waste Local Plan: Part 2 – Site Allocations.

Approved an exemption from the tendering requirements under OCC’s Contract Procedure Rules to enable the price for the Council’s contract with Adams Hendry Consulting Limited to be increased by £84,736, to approximately £142,000 to enable the work required under the contract to be completed.

Following award of the contract, the consultants have incurred additional costs because they have had to carry out more work than envisaged on a number off the agreed tasks