Issue - meetings

Cabinet Member: Growth & Infrastructure

Forward Plan Ref: 2011/103

Contact: Mark Watson, Waste Contracts Officer Tel: (01865) 815747

Report by Deputy Director for Environment & Economy – Growth & Infrastructure (CA12).

The council currently holds a contract which provides a disposal point for residual municipal wastes produced in the south of the county. Waste collected by South Oxfordshire and Vale of the White Horse District Councils and residual waste from Household Waste Recycling Centres are currently disposed of at Sutton Courtenay landfill site. The current contract expires on 27 September 2011. A project to procure a new contract for the disposal and/or treatment of waste in the south of the county has been undertaken.

Tenders have been evaluated by the council's waste management, procurement, financial and legal teams against pricing and quality criteria. The criteria were weighted according to their relative importance to the council.

By procuring a new contract, the council will ensure sufficient waste disposal capacity is provided in the south of the county in the period between the end of the current contract and the opening of a residual waste treatment facility at Ardley which is expected to become operational in 2014.

This report sets out the details of the procurement process and the outcomes of the tender evaluation. The cabinet is recommended to note the outcome of the evaluation and endorse the award of the contract.

The Cabinet is RECOMMENDED to;

(a)               note the outcome of the evaluation which is that Tender 2 is the leading bid for Lots 1 and 2; and

(b)              endorse the award of the contract to Tenderer 2.

Cabinet considered a report that set out the details of the procurement process for a new contract for the disposal and/or treatment of waste in the south of the county and the outcomes of the tender evaluation.

The Chairman referred to Annexes 1-3 which contained exempt information and indicated that if Cabinet were able to discuss without direct reference to the information contained within them the discussion would remain in public.

 The Cabinet Member for Growth & Infrastructure referred to the need for a new contract to ensure service provision continued. Three tenders had been received and the robust evaluation had identified a clear winner.

RESOLVED:             to:

(a)               note the outcome of the evaluation which is that Tender 2 is the leading bid for Lots 1 and 2; and

(b)               endorse the award of the contract to Tenderer 2.

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N.B.  Following the decision Cabinet was advised that Tenderer 2 is WRG at Sutton Courtenay