Agenda

Please see guidance note

To approve the minutes of the meeting held on 13 March 2025 and the meeting held on 20 May 2025.

          .

Members of the public who wish to speak on an item on the agenda at this meeting, or present a petition, can attend the meeting in person or ‘virtually’ through an online connection.

Requests to present a petition must be submitted no later than 9am ten working days before the meeting.

Requests to speak must be submitted no later than 9am three working days before the meeting.

Requests should be submitted to committeesdemocraticservices@oxfordshire.gov.uk

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9am on the day of the meeting. Written submissions should be no longer than 1 A4 sheet.

Report by the Director of Law and Governance and Monitoring Officer

It is the duty of registered charities to prepare annual accounts and submit an annual return. The Council is the Trustee of a registered charity and responsibility for compliance with statutory requirements rests ultimately with it.

The Committee is RECOMMENDED to

(a)            Approve the Statement of Financial Activities for the year to 31 March 2025 annexed to this report and

(b)           Authorise a Council officer to submit data from the Statement to the Charity Commission online before midnight on 31 January 2026 so that annual financial reporting obligations are complied with.

In the event that any Member or Officer wishes to discuss the information set out in the report to Agenda Item 6, the Committee will be invited to resolve to exclude the public for the consideration of the report by passing a resolution in the following terms:

"that the public be excluded during the consideration of the report since it is likely that if they were present during that discussion there would be a disclosure of "exempt" information as described in Part I of Schedule 12A to the Local Government Act, 1972 and specified below the item in the Agenda".

THE REPORT TO THE ITEM NAMED HAS NOT BEEN MADE PUBLIC AND SHOULD BE REGARDED AS ‘CONFIDENTIAL’ BY MEMBERS AND OFFICERS ENTITLED TO RECEIVE THEM.

To approve the exempt minutes of the meeting held on 13 March 2025.

The information in this case is exempt in that it falls within the following prescribed categories:

1. Information relating to a particular individual

2. Information which is likely to reveal the identity of an individual

3. Information relating to the financial and business affairs of any person (including the authority holding that information); and

5. Information in which a claim to Legal Professional Privilege could be maintained in legal proceedings

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The report containing exempt information under the above paragraph are attached.