Agenda

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Contact: Julie Dean  Tel: 07393 001089; Email:  julie.dean@oxfordshire.gov.uk

Items
No. Item

1.

Welcome by Chairman

2.

Apologies for Absence

3.

Declarations of Interest - see guidance note opposite

4.

Petitions and Public Address

5.

Minutes pdf icon PDF 159 KB

To approve the minutes of the meeting held on  26 October 2018                (LPB5) and to receive information arising from them.

6.

Review of the Annual Business Plan pdf icon PDF 161 KB

The Board is invited to review the latest position against the Annual Business Plan for 2018/19, as considered by the Pension Fund Committee at its meeting on 7 December 2018; and to offer any views back to the Committee (LPB6).

Additional documents:

7.

Risk Register pdf icon PDF 121 KB

This is the latest risk register as presented to the Pension Fund Committee on 7 December 2018 (LPB7). The Board is invited to review the report and offer any further views back to the Committee.

Additional documents:

8.

Pension Board Constitution pdf icon PDF 313 KB

The report (LPB8) proposes changes to the current Constitution of this Pension Board following the discussion at the last two meetings. The Board is recommended to agree changes to be recommended to the Pension Fund Committee for adoption.

9.

Monitoring Investment Expenditure pdf icon PDF 126 KB

This item has been added to the Agenda at the request of one of the scheme member representatives. The report provides a detailed breakdown on the investment management costs included in the 2017/18 Annual Report and Accounts, alongside the performance information for the Fund Managers covering the same period (LPB9).

 

The Board is invited to consider the information the information contained in the report, determine what conclusions it can draw from the data, and advise the Pension Fund Committee accordingly.

Additional documents:

10.

2019 Fund Valuation pdf icon PDF 222 KB

This item has been added to the Agenda at the request of one of the scheme member representatives. The report (LPB10) sets out the key steps and timetable within the 2019 Valuation process to enable the Board to determine its role in the process.

 

The Board is invited to consider the information and timescales identified in the report; and determine what further role it would wish to undertake within the process.

11.

EXEMPT ITEMS

The Board is RECOMMENDED to exclude the public for the duration of items 12, 13 and 14 since it is likely that if they were present during these items there would be disclosure of exempt information as defined in Part 1 of Schedule 12 A to the Local Government Act 1972 (as amended) and specified in relation to the respective item in the Agenda and since it is considered that, in all circumstances of each case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

12.

Exempt Minute - 26 October 2018 meeting

To approve the exempt Minute of the meeting held on 26 October 2018 as a correct record (LPB12).

 

(The public is excluded during this item because its discussion in public would be likely to lead to the disclosure to members of the public present of information in the following prescribed category:

 

3.         Information relating to the financial or business affairs of any particular person (including the authority holding that information) and since it was considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, in that such disclosure would distort the proper process of free negotiations with another party.

 

 

 

13.

Improvement Plan

This report (LPB13) is the latest in the series of reports to the Pension Fund Committee and this Board on the Fund’s approach to employer management. It includes the latest version of the Improvement Plan which is aimed at ensuring the Fund meets its statutory targets in terms of data quality and services to scheme members and employers.

 

(The public is excluded during this item because its discussion in public would be likely to lead to the disclosure to members of the public present of information in the following prescribed category:

 

3.         Information relating to the financial or business affairs of any particular person (including the authority holding that information) and since it was considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information in that disclosure would distort the proper process of free negotiations with another party).

 

The Board is invited to note the latest Improvement Plan and to offer any further comments to the Pension Fund Committee.

 

 

 

 

Additional documents:

14.

Independent Financial Adviser

This item has been added to the Agenda at the request of one of the scheme member representatives. It allows the Board to review the confidential report presented to the meeting of the Pension Fund Committee on 7 December 2018 regarding the extension of the current contract for the provision of independent financial advice to the Committee. This report is attached at LPB14 and the Board is invited to provide any comments to the Pension Fund Committee.

 

(The public is excluded during this item because its discussion in public would be likely to lead to the disclosure to members of the public present of information in the following prescribed category:

 

3.         Information relating to the financial or business affairs of any particular person (including the authority holding that information) and since it was considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information).

 

READMISSION OF PRESS AND PUBLIC

15.

Items to include in report to the Pension Fund Committee