Agenda and draft minutes

Apologies were received from District Councillor Roger Cox, Vale of White Horse District Council and Fenella Trevillion, Oxfordshire CCG (Tim Chapman substituting in a non-voting capacity).

To approve the minutes of the meeting held on 30 September 2011 (SP3) and to receive information arising from them.

The minutes of the meeting held on 30 September 2011 were approved and signed subject to the correction of minute 26/11 to refer to District Councillor Verna Hunt, West Oxfordshire District Council.

Report attached at SP5a provides the progress update on this review.

Verbal progress update on work in progress, namely review of the eligibility criteria, evaluation of existing pathways of service delivery and of administrative arrangements for the programme will be provided at the meeting. 

Needs and gaps analysis and commissioning intentions for 2012-16 are set out in a paper SP5b. These commissioning intentions form the basis for the Annual plan for 2012-13 and future years.

Financial strategy for 2012-16 attached at SP5c has been produced to illustrate how these commissioning intentions could be implemented within the allocated budget and current contractual commitments.

These reports will be considered by the members of the Core Strategy Group on 7 December. Any revisions to these reports made at that meeting will be reported on a by exception basis. 

Members of the Commissioning Body are requested to approve proposed commissioning intentions for 2012-16, subject to amendments made at the meeting.

The Supporting People Commissioning Body considered a report that provided a progress update on the review. The papers included a needs and gaps analysis and commissioning intentions for 2012-16 and a financial strategy for 2012-16 to illustrate how these commissioning intentions could be implemented within the allocated budget and current contractual commitments. The Commissioning Body also had before them suggested amendments to the papers suggested by the Core Strategy Group at its meeting on 7 December.

Members present agreed the recommendations set out on page 31 of the agenda and reports which supported model 1. During discussion the lack of equal shares in provision on homelessness and the alert service in the South and Vale was raised. Attention was drawn to the amended text in the addendum (attached) that addressed this issue making it clear that the focus would be on matching provision to need. There was some concern that there was no date included for an early review of this provision but it was noted that it had already been agreed that there be an annual refresh of the Plan. It was also noted that a more detailed road map of how the Strategy would proceed would go to the next meeting.

The Supporting People Commissioning Body having commented on the principles set out in the financial strategy, RESOLVED:

(a)               To approve specific saving targets set out in point 12;

(b)               discussed and agreed overall approach to savings for 2012-13 set out in points 13-14, to enable officers to produce specific saving targets for these services; and

(c)               discussed and agreed overall approach to savings for 2013-14 set out in point 15, to enable officers to produce specific saving targets for these services.

N.B. Two members of the Commissioning Body not being present their support for the recommendations was sought and received making the decision unanimous as required by the Commissioning Body’s constitution.

The budget monitoring report for 2011-12 attached at SP6a shows the budget set by the Commissioning Body and expenditure incurred in the first seven months of the year (April to October).  

Expenditure excludes in-year cashable efficiencies already agreed this year. Contractual processes to implement these efficiencies are in progress and payments would be reconciled once this process is completed.

Report attached at SP6b shows progress made with delivering the 2011-12 efficiency savings programme.

This report shows that proposals received to date have collectively identified £300k or 94% of the target. Majority of these proposals have been approved by funding partners. One third of the target (£100k) has been fully implemented. Work on identifying proposals for delivering remaining £20k or 6% of the overall target is being given priority.

Formal steps are being taken to ensure that any planned underspend delivered by the programme in 2011-12 is allowed to be brought forward in full to off-set planned reduction in financial allocation in 2012-13. Having this brought forward secured would also assist the partnership in managing these changes in a planned and considerate manner.    

The Supporting People Commissioning Body noted a the budget monitoring report for 2011-12 that showed the budget set by the Commissioning Body and expenditure incurred in the first seven months of the year (April to October and progress made with delivering the 2011-12 efficiency savings programme.

A report attached at SP7a gives information about any items in the Annual Plan which the administering authority is not on track to deliver and a table is attached at SP7b showing progress against the Annual Plan.

The Supporting People Commissioning Body noted a report that showed progress against the Annual Plan and that gave information about any items in the Annual Plan which the administering authority is not on track to deliver.

The next meeting will be held in Meeting Room 3, County Hall, Oxford on 23 March 2012.

It was noted that the next meeting will be held in Meeting Room 3, County Hall, Oxford on 23 March 2012.