To approve the minutes of the meeting held on 19 February 2018 (PN3) and to receive information arising from them.

The minutes of the meeting held on 19 February 2018 were approved and signed.

Report by the Director for Planning & Place (PN6).

This is a planning application to provide a new Secondary School in the Kingsmere development of South West Bicester. The application includes a three storey building, MUGA, playing fields and car parking. The site is within an area granted planning permission in outline by Cherwell District Council.

There have been a number of third party objections to the application, particularly in relation to the likelihood that children might access the schools via private cul-de-sacs. As a result of those objections, the application is being brought to the Planning& Regulation Committee for determination..

It is RECOMMENDED that subject to a Unilateral Undertaking to pay £2,040 for travel plan monitoring that planning permission for application no. R3.0003/18 be approved subject to conditions to be determined by the Director of Planning and Place to include the following:

       I.       Detailed compliance.

     II.       Permission to be implemented within 3 years.

    III.      Prior to the first occupation of the school buildings, a school travel plan shall be submitted to and approved by the County Planning Authority.

   IV.      The approved travel plan to be implemented within three months of the school’s opening.

     V.       The community use of the school premises including the associated use of any external lighting shall be only between the following hours:

07.00 – 22.00 Monday to Saturdays and

07.00 – 18.00 on Sundays

   VI.      No external lighting shall be erected and used until a scheme of lighting has been submitted to and approved by the County Planning Authority.

  VII.       No development other than groundworks and landscaping shall take place until a scheme showing the type and location of bird boxes has been submitted to and approved by the County Planning Authority. The agreed scheme shall be implemented thereafter.

VIII.      Prior to the construction of the car park, a detailed layout shall be submitted to and approved by the County Planning Authority.

   IX.      Prior to first occupation of the school, the location and design of the bin store shall be submitted and approved. The agreed scheme shall be implemented.

     X.       No development shall take place within 10m of the existing public footpath, until details of how the footpath will be protected has been submitted to and approved by the County Planning Authority.

The Committee considered (PN6) a planning application to provide a new Secondary School on the Kingsmere development in South West Bicester. The application which provided for a three-storey building, MUGA, playing fields and car parking was within an area granted planning permission in outline by Cherwell District Council.

Presenting the report Mr Broughton also referred to an addenda sheet deleting Condition VII as set out in the printed report, advised of an amendment to the site plan on page 23 of the published report insofar as the proposed MUGA had been incorrectly marked, confirmed that outline planning permission for the Kingsmere development included as part of that master plan the proposed secondary school provision, which was the subject of this report and finally referred to a telephone conversation he had had that morning with Mr Charles Toh a local resident regarding issues of access, parking provision and air pollution.

He then responded to questions from:

Councillor Sames – he could only confirm that the application referred to a grass surface for the hockey pitch area.

Councillor Lygo – he confirmed that as lighting proposals were to be submitted the 10 pm switch off time was, at this stage, only a suggestion and members could if they so wished suggest a change.  Regarding cycle markings that was a matter for the highway authority and outside the scope of this application. However, a request could be made to increase cycle parking provision.

Councillor Phillips – it would be reasonable to expect that visiting teams to the sports facilities would normally arrive by minibus or shared cars and so be expected to use the existing parking area but ultimately it would be up to the academy to agree levels of use,

Councillor Thompson – the development had outline consent granted by Cherwell District Council suggesting that the coach turning/drop off area was fit for purpose.

He advised members that DCLG had stipulated that permissions for school builds should be granted unless there were overriding reasons not to do so.

Councillor Sames – he confirmed that although noise levels from the A41 had not been specifically raised by Cherwell District Council’s environmental health officer in their response that might have been different if the school had been situated closer to that road.

Councillor Lygo – as there had been no loss of playing space Sport England had not been required to comment. However, having spoken to them about the application on the telephone, he understood they had no concerns.

Councillor Roberts – it was not currently an option to restrict the coach turning area with a clearway order as it hadn’t yet been adopted.

Responding to Councillor Webber’s Mr Broughton advised that a change could be made to the informative regarding the coach turning area advising the applicant that they approach the highway authority rather than suggesting that they might wish to but it would still remain an informative. He understood that the applicant had wanted to amend the plan to widen the turning  ...  view the full minutes text for item 19/18