Agenda and decisions

Venue: Council Chamber - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Deborah Miller  Tel: 07920 084239; E-Mail: deborah.miller@oxfordshire.gov.uk

Items
No. Item

1.

Election of Chairman for the 2019/20 Council Year

Decision:

Councillor Les Sibley was elected as Chairman for the 2019/20 Council Year.

2.

Election of Vice-Chairman for the 2019/20 Council Year

Decision:

Councillor John Howson was elected as Vice-Chairman for the 2019/20 Council Year.

3.

Minutes pdf icon PDF 463 KB

To approve the minutes of the meeting held on 2 April 2019 (CC1) and to receive information arising from them.

 

Additional documents:

Decision:

The Minutes of the meeting held on 2 April 2019 were approved and signed as an accurate record.

4.

Apologies for Absence

Decision:

Apologies for absence were received from Councillors Gray, Griffiths, Hibbert-Biles and Rooke.

5.

Declarations of Interest

Members are reminded that they must declare their interests orally at the meeting and specify (a) the nature of the interest and (b) which items on the agenda are the relevant items. This applies also to items where members have interests by virtue of their membership of a district council in Oxfordshire.

Decision:

There were none.

6.

Official Communications

Decision:

There were none.

7.

Petitions and Public Address

Decision:

Ms Emily Fitzherbert presented a petition on behalf of 179 OCC employees who wished the pension fund to disinvest from the Fossil Fuel Industry.

8.

Report of the Cabinet pdf icon PDF 144 KB

Report of the Cabinet Meetings held on 23 April 2019, 19 March 2019 and 14 May 2019 (1 item) (CC8).

Decision:

The Cabinet received the report of the Cabinet.

 

In relation to paragraph 9 (Question from Councillor Leffman to Councillor Constance) Councillor Constance agreed that it might be possible to extend the cycling tour to a follow up event the next day, but asked Councillor Leffman to let her know what concerns in particular she had around road closures etc to see if there was any way she could help.

 

In relation to paragraph 10 (Question from Councillor Johnston to Councillor Constance) Councillor Constance undertook to provide Councillor Johnston with a written answer detailing in respect of the Lodge Hill Slip, whether or not the exact parcels of land have been identified and whether or not CPO would be necessary.

 

In relation to paragraph 10 (Question from Councillor Fox-Davies to Councillor Constance) Councillor Constance undertook to give agreement in principal that all applications in relation to the Reservoir would be treated in the same and that the County would continue to push for a Public Inquiry.

 

 

 

9.

Scrutiny Committee Annual Report pdf icon PDF 294 KB

The Scrutiny Annual report (CC9) provides a summary of the work of the Council's overview and scrutiny function in 2018-19. This function includes the council's three Overview and Scrutiny Committees and any joint scrutiny arrangements. The report has been considered by the Audit and Governance Committee and the Performance Scrutiny Committee prior to Council.

 

Council is RECOMMENDED to receive the report.

Decision:

Recommendation agreed nem con.

10.

Audit & Governance Committee Annual Report to Council 2018 pdf icon PDF 446 KB

Report by the Chairman of the Audit & Governance Committee (CC10).

 

The Annual Report sets out the role of the Audit & Governance Committee and summarises the work that has been undertaken both as a Committee and through the support of the Audit Working Group in 2018/19.

 

Council is RECOMMENDED to receive the report.

Decision:

Recommendation Agreed (nem con).

11.

Committees and Review of Political Balance pdf icon PDF 221 KB

Report by the Director of Law & Governance & Monitoring Officer (CC11).

 

The Council is required by the Local Government & Housing Act 1989 to review the political balance on its committees on an annual basis. The report sets out how the rules operate and seeks approval for adjustments which are necessary to achieve the balance across and within committees to comply with the rules.

 

The Council is RECOMMENDED:

 

(a)             to confirm the political balance on committees shown in Annex 2 to the report;

 

(b)             to appoint to committees the councillors and co-opted members shown in Annex 3, subject to any changes reported in any amended schedule and at the meeting; and

 

(c)             to note the executive appointments in Annex 3 in relation to Oxfordshire Growth Board scrutiny arrangements and advisory sub groups.

Additional documents:

Decision:

Recommendations Agreed (nem con), subject to a number of small amendments made at the Meeting.

 

A revised and complete Annex 3 is attached.

 

12.

Committee Dates 2020/21 pdf icon PDF 68 KB

A schedule of meeting dates proposed for the 2020/21 Council Year is attached (CC12).

 

The schedule has been drawn up to reflect the various rules about frequency of meetings set out in the Council’s Constitution. Attention is drawn to the following proposed change to previous patterns:

 

Move the April Meeting of Council so that it falls outside of the School Holidays.

 

Council is RECOMMENDED to agree the schedule of meeting dates for 2020/21 and in particular to agree to waive Rule 2.1 of the Council Procedure Rules to allow the April 2020 meeting of full Council to be held on 31 March 2021 to avoid the Easter School holiday.

Additional documents:

Decision:

Recommendation Agreed (nem con).

13.

Cabinet Membership and Delegation of Cabinet Functions

Report by the Leader of the Council (CC13) – to be published with the Schedule of Business.

 

Council is RECOMMENDED to note the delegations made by the Leader of the Council with regard to the functions of the Cabinet.

Decision:

Recommendation Agreed.

14.

Officer Scheme of Delegation pdf icon PDF 119 KB

Report by the Director of Law & Governance (CC14)

 

At its Annual Meeting, Council is required to agree the officer scheme of delegation within the Council's Constitution.

 

Since the approval of the officer scheme of delegation at last year’s Annual Meeting (May 2018), the Council has entered into a partnership with Cherwell District Council.  Certain changes have been made to the senior management team as a result of this partnership or through natural succession following changes in personnel.  Some of the titles have changed since the last scheme of delegation was approved, however the actual scheme of delegation remains essentially the same. 

 

The Council’s Transformation Programme may also have some implications for delegated activity later in the year but not at this time: questions of delegation would be considered as part of the governance implications of any such decisions.

 

Council is RECOMMENDED to approve the Officer Scheme of Delegation (Part 7.2 of the Constitution) as in the Annex 2 to this report. 

Additional documents:

Decision:

Recommendation Agreed (nem con).