Agenda and decisions

Venue: Council Chamber - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Deborah Miller  Tel: 07920 084239; E-Mail:

No. Item


Minutes pdf icon PDF 227 KB

To approve the minutes of the meeting held on 11 December 2018 (CC1) and to receive information arising from them.


Additional documents:


The Minutes of the Meeting held on 18 December 2018 were approved and signed as an accurate record.


Apologies for Absence


Apologies for absence were received from Councillor Lynda Atkins and Councillor Neville Harris.


Declarations of Interest - see guidance note

Members are reminded that they must declare their interests orally at the meeting and specify (a) the nature of the interest and (b) which items on the agenda are the relevant items. This applies also to items where members have interests by virtue of their membership of a district council in Oxfordshire.


There were none.


Official Communications


The Chairman reported as follows:


Council paid tribute and observed a minute’s silence in memory of former County Councillor Lady Yardley who had served on the County Council 1977 – 1981.


The Chairman notified members that there would be an opportunity during the lunch recess to gain more information and share any thoughts on the Local Government Association Corporate Peer Challenge which was taking place between 19th and 22nd March.




To make any changes to the membership of the Cabinet, scrutiny and other committees on the nomination of political groups.


Council noted the following appointment:


Performance Scrutiny Committee


Councillor Judy Roberts in place of Councillor Emily Smith.


Petitions and Public Address


Council received the following public Address:


Dr Eric Crouch in relation to Mental Health;


Mr John Tanner in support of the Labour and Liberal Democrat amendments;


Ms Liz Peretz in relation to Health and Social Care.




Pay Policy Statement - Report of the Remuneration Committee pdf icon PDF 362 KB

Report by the Strategic Director Resources (CC7)


The Remuneration Committee is required to report annually to Council on the Pay Policy Statement. The Remuneration Committee considered this report on 30 January 2019 and now submit it for approval to Council on 12 February 2019.


The Council is RECOMMENDED to:


(a)      receive the report of the Remuneration Committee;

(b)      approve the revised Pay Policy Statement at Annex 2 to this report.


Recommendations Agreed (nem con)


* Members are asked to note that an incorrect figure appeared in the Addenda.  The 2019 figure for the Pay Multiple between median and highest paid officer in their role as a joint appointment (bottom table of addenda) should read 1:6.5.


** Reference to Assistant Chief Executive in the Addenda corrected to read Assistant Chief Executive Interim.



Service & Resource Planning 2019/20 - 2022/23 pdf icon PDF 164 KB

Report by Director of Finance (CC8).


This report is the culmination of the Service & Resource Planning process for 2019/20 to 2022/23. It sets out the Cabinet’s proposed budget for 2019/20, medium term financial plan to 2022/23 and capital programme to 2028/29, together with a number of strategies and policies that the Council is required to approve for the 2019/20 financial



The report is divided into four main sections which are outlined below:


Section 1 – Leader of the Council’s overview (To follow)

Section 2 – Corporate Plan

Section 3 – Statutory Report by the Director of Finance (Chief Finance Officer)

Section 4 – Budget Strategy and Capital Programme


The Council is RECOMMENDED to:


(a)          approve the Corporate Plan 2019 – 2021 as set out in section 2;


(b)          have regard to the statutory report of the Director of Finance (at Section 3) in approving recommendations c to e below;


(c)          (in respect of revenue) approve:


(1)          the council tax and precept calculations for 2019/20 set out in section 4.3 and in particular:

(i)           a precept of £369,064,777;

(ii)          a council tax for band D equivalent properties of £1,468.83;

(2)          a budget for 2019/20 as set out in section 4.4;

(3)          a medium term plan for 2019/20 to 2022/23 as set out in section 4.1 (which incorporates changes to the existing medium term financial plan as set out in section 4.2;

(4)          virement arrangements to operate within the approved budget for 2019/20 as set out in section 4.5;

(5)          the Financial Strategy for 2019/20 at section 4.6

(6)          the Earmarked Reserves and General Balances Policy Statement 2019/20 at section 4.7 including

(i)           the Chief Finance Officer’s recommended level of balances for 2019/20 (section 4.7 Appendix 1), and

(ii)          the planned level of reserves for 2019/20 to 2022/23 (section 4.7.1)

(7)          the use of Dedicated Schools Grant (provisional allocation) for 2019/20 as set out in section 4.8; and


(d)          (in respect of treasury management) approve:


(1)          the Treasury Management Strategy Statement and Annual Investment Strategy for 2019/20 incorporated in the Capital & Investment Strategy in section 4.9;

(2)          the continued delegation of authority to withdraw or advance additional funds to/from external fund managers to the Treasury Management Strategy Team;

(3)          that any further changes required to the 2019/20 strategy be delegated to the Chief Finance Officer in consultation with the Leader of the Council and the Cabinet Member for Finance;

(4)          the Treasury Management Prudential Indicators; and

(5)          the Specified Investment and Non Specified Investment Instruments as set out in Appendix A and B of section 4.9.


(e)          (in respect of capital) approve:


(1)          the Capital & Investment Strategy for 2019/20 – 2028/29 including the Prudential Indicators and Minimum Revenue Provision Methodology Statement as set out in Section 4.9; and

(2)          a Capital Programme for 2019/20 to 2028/29 as set out in section 4.9.1 which includes the Highways Structural Maintenance Programme 2019/20 and 2020/21 in section 4.9.3.


Additional documents:


Before the Council was the report and annexes, Additional paper packs 1 and 2 and the Schedule of Business.  All the papers can be found on the Council’s Website.


The amendment by the Labour Group as set out in the Additional Papers Pack 1 was lost by 34 votes to 18, with 9 abstentions.


The amendment by the Liberal Democrat Group as set out in the Additional Papers Pack 1 was lost by 35 votes to 19, with 6 abstentions.


The Substantive motion was carried by 33 votes to 26.