Agenda and decisions

Venue: Rooms 1&2 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

Councillors Heathcoat and Reeves.

2.

Minutes pdf icon PDF 367 KB

To approve the minutes of the meeting held on 23 April 2019 (CA3) and to receive information arising from them.

Decision:

Approved.

3.

Petitions and Public Address pdf icon PDF 114 KB

Decision:

Item 6 - Councillor Liz Brighouse

Item 7 - Councillor Laura Price, Opposition Deputy Leader

Item 11 – Councillor John Sanders

4.

Declarations of Interest

- guidance note opposite

Decision:

None.

5.

Questions from County Councillors pdf icon PDF 110 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Decision:

See attached annex.

6.

Measuring Corporate Performance: Draft Outcomes Framework 2019-20 pdf icon PDF 300 KB

Cabinet Member: Deputy Leader

Forward Plan Ref: 2019/003

Contact: Ben Threadgold, Policy & Performance Service Manager Tel: 07867 467838

 

Report by Chief Executive (CA6).

 

The Cabinet is recommended to consider this report and, subject to any amendments, approve the 2019-20 Outcomes Framework for use in monthly corporate reporting.

 

 

The Outcomes Framework is the mechanism by which progress towards OCC’s Corporate Plan priorities is measured and reported. The draft 2019-20 version at Annex A has been revised to reflect this year’s business activities and to incorporate improvements identified during routine review and engagement with members.

 

The Cabinet is RECOMMENDED to consider this report and, subject to any amendments, approve the 2019-20 Outcomes Framework for use in monthly corporate reporting.

 

Decision:

Cabinet commented on and approved the outcomes framework subject to amendments based on the comments.

 

Cabinet further agreed that the amended framework be circulated to all Councillors.

7.

Business Management & Monitoring Report - March 2019 pdf icon PDF 519 KB

Cabinet Members: Deputy Leader of the Council and Cabinet Member for Finance

Forward Plan Ref: 2019/022

Contacts: Steven Fairhurst Jones, Corporate Performance & Risk Manager Tel: 07932 318890/Katy Jurczyszyn, Finance Manager (Finance, Strategy and Monitoring) Tel: 07584 909518

 

Report by Policy & Performance Service Manager (CA7 - to follow).

 

The report demonstrates Oxfordshire County Council’s (OCC’S) progress towards Corporate Plan priorities and an update on the delivery of the Medium Term Financial Plan at the end of March 2019. Please note this is not the final financial outturn position: year end transactions are still being processed at the time of writing. The Provisional Revenue Outturn 2018/19 Report will be considered by Cabinet on 18 June 2019

 

The report is the first of a monthly reporting cycle, replacing the previous quarterly cycle. This report concerns the month ending 31 March 2019.

 

The report summarises “what” the Council is doing – progress towards the objectives in the Corporate Plan – and “how” the Council is doing – our organisational health. 

 

The report covers four elements of business management: performance, risk, human resources and finance. The main body of the report summarises these elements to show how they collectively affect progress towards the achievement of outcomes in the Corporate Plan. Further detail is then provided in each of the four annexes:  

  • Annex A: performance 
  • Annex B: risk 
  • Annex C: human resources (HR) 
  • Annex D: finance 

 

The Cabinet is RECOMMENDED to note the contents of this report.

Decision:

Recommendation agreed

8.

Appointments 2019/20 pdf icon PDF 134 KB

Cabinet Member: Leader

Forward Plan Ref: 2018/187

Contact: Sue Whitehead, Principal Committee Officer Tel: 07393 001213

 

Report by Director of Law & Governance (CA8).

 

To consider member appointments to a variety of bodies which in different ways support the discharge of the Council’s Executive functions.

 

The Cabinet is RECOMMENDED to agree appointments to the bodies set out in the Annex to this report.

 

 

Additional documents:

Decision:

Appointments approved – see Annex 2

9.

Forward Plan and Future Business pdf icon PDF 157 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Committee Services Manager Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA9.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Additional documents:

Decision:

Noted.

10.

Exempt Information

It is RECOMMENDED that the public be excluded for the duration of item 11 (since it is likely that if they were present during that item there would be disclosure of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972 (as amended) and specified below in relation to that item and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information on the grounds set out in that item.

 

THE REPORT RELATING TO THE EXEMPT ITEM HAS NOT BEEN MADE PUBLIC AND SHOULD BE REGARDED AS STRICTLY PRIVATE TO MEMBERS AND OFFICERS ENTITLED TO RECEIVE IT.

 

Decision:

Recommendation agreed.

11.

Transfer Operational Management of Oxfordshire County Council's Park and Ride's to Oxford City Council

Cabinet Member: Environment

Forward Plan Ref: 2019/041

Contact: Paul Fermer, Assistant Director of Community Operations

 

Report by Director for Infrastructure Operations (CA11).

 

The report contains exempt information. The information contained in the report is exempt in that it falls within the following prescribed category:

 

3.         Information relating to the financial or business affairs of any particular person (including the authority holding that information);

 

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, in that disclosure would undermine the process to the detriment of the Council’s ability properly to discharge its fiduciary and other duties as a public authority.

 

The report seeks approval to enter into anAgency Agreement that will transfer the operational management of Oxfordshire County Council owned Park and Ride facilities to Oxford City Council these being Thornhill and Water Eaton.

 

Currently, the responsibility for managing the county’s Park & Ride sites is split between the City and County councils. By joining this up, we will be able to create more efficient use of resources as well as offer a better and more consistent service to users.

Decision:

Proposals agreed in principle.