Agenda, decisions and minutes

Venue: Rooms 1&2 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Items
No. Item

121/18

Minutes pdf icon PDF 346 KB

To approve the minutes of the meeting held on  20 November 2018 (CA3) and to receive information arising from them.

Minutes:

The Minutes of the meeting held on 20 November 2018 were approved and signed as a correct record.

122/18

Questions from County Councillors pdf icon PDF 217 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Minutes:

 

Councillor Howson had given written notice of the following question to Councillor Constance: -

 

“Leaving aside East West Rail and the GWR electrification project, what progress on other rail projects has there been in Oxfordshire during 2018?”

 

Councillor Constance replied: -

 

“Network Rail has completed the £97 million Oxford area signalling scheme, replacing the 1960s signalling with a state-of-the-art system controlled from the Thames Valley Signalling Centre in Didcot. Signals have been replaced and extra signals provided to increase capacity.

 

Network Rail has completed Oxford Corridor Phase 1, a £163 million scheme to upgrade and remodel the track layout around Oxford station to remove conflicting movements, provide greater operational flexibility, improve train speeds and increase capacity.

 

Network Rail is finalising the business case for Oxford Corridor Phase 2, and this is due to be submitted to Government in spring 2019. This phase of work comprises a new northbound island platform, replacement of the Botley Road bridge, realignment of Roger Dudman Way and Cripley Road, level crossing closures north of Oxford and upgraded track to and from East West Rail. It is estimated at around £160 million and will be delivered by 2023. Officers are working with Network Rail to define our future highway requirements.

 

The North Cotswold Line Taskforce has met regularly throughout the year and is developing a Strategic Outline Business Case for investing in extra capacity between Oxford and Hanborough to enable a more frequent train service that can support new housing and employment in West Oxfordshire.

 

Platform extension work is underway at stations on the North Cotswold Line to enable longer InterCity Express Trains to be introduced in 2019.

 

A new £20 million multi-storey car park has opened at Didcot Parkway partly funded from the Local Growth Fund. This has provided an extra 910 spaces, and increases car parking to 1800 spaces. Network Rail has built a step-free pedestrian link between the new car park and the station building.

 

Electrification of the Great Western Mainline through Oxfordshire is complete and electric trains can now operate between London Paddington and Swindon (and from next year, Cardiff), albeit not through Steventon, where the ongoing objection to replacing the bridge means trains cannot use electric power and have to use their on-board diesel engines.

 

We have agreed that Network Rail will review the economic and operating case for completing electrification between Didcot and Oxford. If it were to go ahead, it would be designed with passive provision for future four-tracking.

 

The County Council jointly commissioned initial site assessment work for the proposed Wantage & Grove station with Vale of White Horse District Council to ensure appropriate land is safeguarded in their Local Plan. As a result, two potential sites have been identified.

 

Informal discussions have been held with Oxford University about a proposal for a new station near Begbroke. This will serve the expanding Science Park and the strategic housing site being proposed in the Cherwell Local Plan. We await further information from the University.

 

Oxfordshire Rail Corridor Study – this  ...  view the full minutes text for item 122/18

123/18

Petitions and Public Address pdf icon PDF 116 KB

Minutes:

Item

Speaker

Item 6– Financial Monitoring and Medium Term Financial Plan Delivery Report

Councillor Glynis Phillips, Shadow Cabinet Member for Finance

 

Item 7 – Capital Programme Monitoring Report

Councillor Glynis Phillips, Shadow Cabinet Member for Finance

Item 8 – Service & Resource Planning Report

Councillor Glynis Phillips, Shadow Cabinet Member for Finance

Councillor Liz Brighouse, Chairman of Performance Scrutiny Committee

Councillor Jamila Begum Azad

Item 9 – Compulsory Purchase Powers for Acquisition of Land Required for Delivery of Schemes

Councillor John Sanders, Shadow Cabinet Member for Environment

Item 10 – SEND Sufficiency Strategy and Northfield School

Councillor Jamila Begum Azad

Councillor Damian Haywood (5 mins)

Item 11 – Daytime Support Sustainability Grant Awards

Councillor Sobia Afridi – Shadow Cabinet Member, Adult Social Care & Public Health – did not speak

Item 12 – Mill Arts Centre

Councillor Mark Lygo

The Leader of the Council had agreed the following requests to address the meeting:

124/18

Financial Monitoring and Medium Term Financial Plan Delivery Report - October 2018 pdf icon PDF 373 KB

Cabinet Member: Finance

Forward Plan Ref: 2018/116

Contact: Katy Jurczyszyn, Strategic Finance Manager (Finance, Strategy & Monitoring) Tel: 07584 909518

 

Report by Director of Finance (CA6).

 

The report sets out the forecast position of the revenue budget as at the end of October 2018.  The report also includes an update on the delivery of savings, plus forecast reserves and balances.

 

The Cabinet is RECOMMENDED to:

 

(a)      note the report;

(b)      approve the virements set out in Annex 2a and note the virements set out in Annex 2b; and

(c)      approve the bad debt write-offs as set out in paragraphs 67 and 68.

Additional documents:

Minutes:

The report set out the forecast position of the revenue budget as at the end of October 2018.  The report also included an update on the delivery of savings, plus forecast reserves and balances.

 

Councillor Glynis Phillips, Shadow Cabinet Member for Finance spoke to the report highlighting the continuing issues in CEF and commented on those issues that were underfunded by central government such as, unaccompanied young asylum seekers. Councillor Phillips welcomed the winter pressure funding but felt the requirements around it were unreasonable. Councillor Phillips commented that in the Communities directorate the Carillion issue was a future risk. Overall she commented that the position was unsustainable and that results were needed from the Transformation Programme to avoid cuts in future years.

 

Councillor David Bartholomew, Cabinet Member for Finance, responded to the comments made, noting that the CEF matters raised were national issues. The Directorate was developing an action plan in response.  He added that the Council would deliver a balanced budget and thanked the diligent work of the Finance Team.

 

Councillor Bartholomew introduced the contents of the report.

 

RESOLVED:             to:

 

(a)      note the report;

(b)      approve the virements set out in Annex 2a and note the virements set out in Annex 2b; and

(c)       approve the bad debt write-offs as set out in paragraphs 67 and 68.

125/18

Capital Programme Monitoring Report - October 2018 pdf icon PDF 153 KB

Cabinet Member: Finance

Forward Plan Ref: 2018/116

Contact: Katy Jurczyszyn, Strategic Finance Manager (Finance, Strategy & Monitoring) Tel: 07584 909518

 

Report by Director of Finance (CA7).

 

The report is the third separate capital programme update and monitoring report and focuses on the delivery of the 2018/19 capital programme based on projections at the end of October 2018 and new inclusions within the overall ten-year capital programme.

 

The Cabinet is RECOMMENDED to:

 

(a)         note the report;

(b)         approve the updated Capital Programme at Annex 2 and the associated changes to the programme in Annex 1c; and

(c)         approve the budget requirement of £6.3m towards the extension of Broadband for Business in Rural Oxfordshire.

 

Additional documents:

Minutes:

Cabinet considered the third separate capital programme update and monitoring report that focussed on the delivery of the 2018/19 capital programme based on projections at the end of October 2018 and new inclusions within the overall ten-year capital programme.

 

Councillor Glynis Phillips, Shadow Cabinet Member for Finance drew attention to discussion at the Performance and Scrutiny Committee that had queried the capacity of the Council to manage the large number and scale of projects to be undertaken; she also referred to the large amount of capital funding. She commented that additional staff would be required and referred to the need for a transparent process. Monitoring would be important, and she hoped that the Council was up to the task. She welcomed the option of borrowing to build to bring out of county placements for children back in county and supported selling on any additional places. This needed to be pursued alongside a long-term strategy to deal with increased demand.  On paragraph 17 Councillor Phillips sought clarification on whether the £17.4m referred to was additional spend. Councillor Phillips referred to the money allocated to look at a safe pedestrian crossing on Risinghurst Road. A child had been run over in a recent incident and she asked whether it was included.

 

Councillor David Bartholomew, Cabinet Member for Finance, agreed that it was an ambitious programme requiring sufficient capacity and added that an awareness of the need to monitor and manage it was high on the agenda. Councillor Ian Hudspeth, Leader of the Council, commented that capacity was a crucial issue but that residents would question the Council if it did not put in ambitious bids to central government. He referred to the HIF bid, which if accepted would take the capital programme to over £1b.

 

Councillor Bartholomew referring to building children’s homes was supportive of the possibility of selling on spare places although there were obstacles to be overcome. Councillor Bartholomew clarified that there was £10m already identified for spend on roads and there was an additional £7.4m.  Councillor Constance, Cabinet member for Environment added that in recent discussions with Skanska she had raised with them their ability to step up in the light of increased investment.

 

Councillor Bartholomew, introduced the contents of the report. He drew attention to the recommendation to approve £6.3m towards the extension of Broadband for Business in Rural Oxfordshire which was a formality and the project would be fully funded by a grant from DEFRA.

 

RESOLVED:to:

 

(a)         note the report;

(b)         approve the updated Capital Programme at Annex 2 and the associated changes to the programme in Annex 1c; and

(c)          approve the budget requirement of £6.3m towards the extension of Broadband for Business in Rural Oxfordshire.

126/18

Service & Resource Planning Report - 2019/20 - December 2018 pdf icon PDF 233 KB

Cabinet Member: Finance

Forward Plan Ref: 2018/115

Contact: Katy Jurczyszyn, Strategic Finance Manager (Finance, Strategy & Monitoring) Tel: 07584 909518

 

Report by Director of Finance (CA8).

 

The report is the second in the series on the Service & Resource Planning process for 2019/20 and sets out the latest identified pressures and proposed savings for 2019/20 and the medium term as well as key points arising from the Autumn Budget announced on 29 October 2018.

 

Cabinet is RECOMMENDED to take the issues set out in the report into consideration in forming their proposed budget for 2019/20, Medium Term Financial Plan to 2022/23 and Capital Programme to 2028/29.

 

 

 

Additional documents:

Minutes:

Cabinet had before them the second in the series of reports on the Service & Resource Planning process for 2019/20 and it set out the latest identified pressures and proposed savings for 2019/20 and the medium term as well as key points arising from the Autumn Budget announced on 29 October 2018.

 

Councillor Glynis Phillips, Shadow Cabinet Member for Finance, expressed disappointment at the budget settlement, commented that the underlying situation gave cause for concern and highlighted a number of specific areas of concern including that relating to learning disability, older people and mental health. In particular she urged Cabinet to reject reductions in the budget relating to mental health services.

 

Councillor Brighouse, Chairman of Performance Scrutiny Committee commented, following that Committee’s consideration of the proposals. In particular the Committee: was keen to undertake further work to scrutinise the impact of the transformation programme, noting that its impact was unclear and it was not included in the proposals; was keen to see an emphasis on prevention to manage demand, expressed significant concerns over the proposals for mental health services and expressed concern over the purchase of care home beds on block. The Committee also highlighted areas where they would continue to keep a watching brief including daytime support, Carillion and the Growth agenda. 

 

Councillor David Bartholomew, Cabinet Member for Finance responded to the comments made. He indicated that transformation was coming out temporarily to allow for greater clarity. There had been something of a pause and reset on transformation but the numbers, both the savings and the cost of achieving them would be going back in before decisions were taken. It would be an ongoing and iterative process. Councillor Brighouse asked that any new numbers come to Scrutiny. Councillor Ian Hudspeth, Leader of the Council, highlighted the role of the Transformation Sub-Committee that was a joint meeting of Performance Scrutiny Committee and Audit & Governance Committee members. The figures referred to would go to that Sub-Committee before February Council.

 

Councillor Jamila Begum Azad, local councillor for St Clement's & Cowley Marsh, referred to a new sign on the St Clements community building identifying it as Blackbird Leys Family Solutions service.  She queried why it had been named Blackbird Leys and highlighted the needs of young people and vulnerable people in the wider East Oxford area. Councillor Gray, Cabinet Member for Local Communities replied that he had recently visited the centre and would take up the comments made.

 

Referring to the comments made on adult social care Councillor Stratford, Cabinet Member for Adult Social Care, stated that the changes to mental health were still proposals and the Council was still in discussion with Oxford Health. The Daytime Support changes were going well but there would be a review and some changes could be expected.

 

Councillor David Bartholomew, Cabinet Member for Finance, in moving the recommendations, thanked officers for their work. Lorna Baxter, Director of Finance, introduced the contents of the addenda setting out details of the Provisional Local Government Finance Settlement for 2019/20 and  ...  view the full minutes text for item 126/18

127/18

Compulsory Purchase Powers for Acquisition of Land Required for Delivery of Schemes pdf icon PDF 150 KB

Cabinet Member: Environment

Forward Plan Ref: 2018/177

Contact: Hugo Terry, Group Manager – Project Sponsorship Tel: 07785 453288

 

Report by Director for Capital Investment & Delivery (CA9).

 

The Council is proposing to deliver a programme of major transport infrastructure projects, to support and enable housing and economic growth in Oxfordshire. The transport network needs to operate safely and be fit for purpose, delivering the Transport Strategy set out within the Council’s Local Transport Plan.

 

In order to progress with the delivery of proposed major transport infrastructure schemes, the use of Compulsory Purchase Powers may have to be used for the acquisition of land required for the construction work.

 

This report details the schemes which may require CPOs in order to proceed, as well as schemes identified as likely to require CPO in future, but are still in early feasibility stages where exact parcels of land have not yet been identified. 

 

The Cabinet is RECOMMENDED to:

 

(a)        Approve delegation of the exercising of Compulsory Purchase Powers to the Director of Capital Investment and Delivery, in consultation with the Cabinet Member responsible for Transport, for the purchase of land required for the delivery of the major infrastructure schemes outlined in paragraphs 7 and 9 of this report, in the event that the land cannot be acquired by negotiation; and

 

(b)        Note that should the whole or any part of lands required are not acquired by negotiation, the making of a Compulsory Purchase Order under provisions contained in Part XII of the Highways Act 1980 for the acquisition of the land, will be progressed. This could include providing the necessary attendance, expert witness provision, etc. at a Public Enquiry if required.

 

Minutes:

The Council is proposing to deliver a programme of major transport infrastructure projects, to support and enable housing and economic growth in Oxfordshire. In order to progress with the delivery of proposed major transport infrastructure schemes, the use of Compulsory Purchase Powers may have to be used for the acquisition of land required for the construction work.

 

Cabinet had before them a report that detailed the schemes which may require CPOs to proceed, as well as schemes identified as likely to require CPO in future, but which are still in early feasibility stages where exact parcels of land have not yet been identified. 

 

Councillor John Sanders, Shadow Cabinet Member for Environment was supportive of the proposals but noted that their use could be controversial and cause a reputational risk to the Council. He therefore expressed concern that the report was not detailed. He asked Cabinet to consider asking officers to come back to Cabinet to identify each site, with Cabinet making the decision unless it was time critical.

 

During discussion Cabinet supported the proposals, and the ability to move quickly where necessary. The decision would aid future negotiation and gave clarity to the Council’s strength of purpose. A Cabinet Member suggested that in the event of a particularly controversial decision it could in any event be brought before Cabinet

 

RESOLVED:             to:

 

(a)        approve delegation of the exercising of Compulsory Purchase Powers to the Director of Capital Investment and Delivery, in consultation with the Cabinet Member responsible for Transport, for the purchase of land required for the delivery of the major infrastructure schemes outlined in paragraphs 7 and 9 of this report, in the event that the land cannot be acquired by negotiation; and

 

(b)        note that should the whole or any part of lands required are not acquired by negotiation, the making of a Compulsory Purchase Order under provisions contained in Part XII of the Highways Act 1980 for the acquisition of the land, will be progressed. This could include providing the necessary attendance, expert witness provision, etc. at a Public Enquiry if required.

128/18

SEND Sufficiency Strategy and Northfield School

Cabinet Member: Education & Cultural Services

Forward Plan Ref: 2018/151

Contact: David Clarke, Deputy Director for Education Tel: 07741 607594

 

To agree the principles of the Strategy and consider recommendations as part of this for the future of Northfield School.

 

 

 

 

Minutes:

Recommendations agreed.

128/18a

Special Educational Needs & Disability Sufficiency of Places Strategy pdf icon PDF 948 KB

Report by Director of Children’s Services (CA10a).

 

Oxfordshire’s school age population is growing, both because of the rise in births experienced between 2002-2011 and due to the large-scale housing growth planned for the county between now and 2027. However, the growth in demand for Special School and Resource Base provision has increased rapidly.

 

Currently, as a result, there are insufficient school places to meet this demand which impacts on the ability for the Council to: -

• Effectively and in the 20-week timescale complete an Education, and Health Care Plan for a child.

• Fulfil the choice and expectations of parents for the best possible education provision for their child

• Require increasing number of places into independent non-maintained special schools resulting in the overspend of the High Needs Block

• Utilise the High Needs Block resource to support early intervention in mainstream schools

 

The strategy was written to detail how the Council plans to address the current lack of special educational needs school places. The strategy identifies options to meet the increase in demand on places for children particularly, though not exclusively, with social and emotional mental health needs/Autism to: -

• expand and develop current education provision across mainstream schools

•review resource base and special school sector

•the building of new special school provision

 

The Cabinet is RECOMMENDED to note and approve the special educational needs sufficiency of places strategy.

 

Minutes:

Oxfordshire’s school age population is growing, both because of the rise in births experienced between 2002-2011 and due to the large-scale housing growth planned for the county between now and 2027. However, the growth in demand for Special School and Resource Base provision has increased rapidly.

 

Currently, as a result, there are insufficient school places to meet this demand and the strategy was written to detail how the Council plans to address the current lack of special educational needs school places. Cabinet had before them a report and strategy that identified options to meet the increase in demand on places.

 

Councillor Damian Haywood, speaking as a local councillor for Iffley Fields & St Mary's and as a governor of Mabel Pritchard Special School stated that whilst welcoming the Strategy as an excellent piece of work he did have a number of concerns. Councillor Haywood:

 

·         Queried whether the number of places to be provided was sufficient.

·         Whether the annual saving targets were achievable.

·         Whether there was sufficient capital for the number of places to be provided and whether funding would be included in the budget.

 

Councillor Lindsay-Gale, Cabinet Member for Education and Cultural Services in moving the recommendations, thanked Councillor Haywood for his comments and hoped that he would be involved in the work going forward.

 

Lucy Butler, Director of Children’s Services, referred to the context of a huge increase in demand and suggested that the Strategy be reviewed annually. The emphasis was on local first and she detailed for Cabinet Members the four strands of the Strategy. The fourth strand was to build new schools including the re-build of Northfield School.

 

RESOLVED:                                              to note and approve the special educational needs sufficiency of places strategy.

128/18b

Proposal to Agree to Re-Build and Expand Northfield School Through The Special Educational Needs and Disability Sufficiency of Places Strategy pdf icon PDF 766 KB

Report by Director for Children’s Services (CA10b)

 

The report proposes the re-build of Northfield School in-line with the SEND Education Sufficiency Strategy 2018-2027 for circa 100 students. The report seeks approval for the admission of Year 7 pupils for the academic year 2019/20 in to Northfield Special school and for in year transfers from January 2018.

 

The Cabinet is RECOMMENDED to:

 

(a)           Note the outcome of the informal consultation and capacity reviews and agree not to issue a statutory notice for closure.

 

(b)           Approve the proposed re-build of Northfield School in-line with the Special Educational Needs and Disability Education Sufficiency Strategy 2018-2027 for circa 100 students.

 

(c)           Support allocation of £9.52m capital budget within the capital programme for the delivery of re-provision of Northfield Special School, the funding for which will be agreed through the annual service and resource planning process and the Capital Programme to be approved by Council in February 2019; and

 

(d)           Approve admission of Year 7 pupils for the academic year 2019/20 in to Northfield Special school and for in year transfers from January 2019.

Minutes:

Cabinet considered a report that proposed the re-build of Northfield School in-line with the SEND Education Sufficiency Strategy 2018-2027 for circa 100 students. The report seeks approval for the admission of Year 7 pupils for the academic year 2019/20 in to Northfield Special school and for in year transfers from January 2018.

 

Councillor Jamila Begum Azad, local councillor for St Clement's & Cowley Marsh asked that she receive the recent Ofsted Inspection report for Northfield School. Commenting on the proposals Councillor Begum Azad queried whether they were deliverable and what consultation there would be. Councillor Lindsay-Gale, Cabinet Member for Education and Cultural Services replied that it had been received only recently and Councillor Begum Azad would receive a copy. It was disappointing but not unexpected that the School was in Special Measures. Parents and governors would have been notified.

 

Lucy Butler, Director for Children’s Services, explained the context to the current proposal to re-build referring to the report to Cabinet in July. At that point the children were on a split site but now all children were back at the Northfield School site and the best outcome was seen to be the re-build of the school.

 

A Cabinet Member in commending the report, encouraged and supported mainstream schools to be as inclusive as possible. This provided benefits for mainstream pupils but as an additional challenge for schools needed to be funded.

 

Councillor Lindsay-Gale moved the recommendations.

 

RESOLVED:             to:

 

(a)           Note the outcome of the informal consultation and capacity reviews and agree not to issue a statutory notice for closure.

(b)           Approve the proposed re-build of Northfield School in-line with the Special Educational Needs and Disability Education Sufficiency Strategy 2018-2027 for circa 100 students.

(c)            Support allocation of £9.52m capital budget within the capital programme for the delivery of re-provision of Northfield Special School, the funding for which will be agreed through the annual service and resource planning process and the Capital Programme to be approved by Council in February 2019; and

(d)           Approve admission of Year 7 pupils for the academic year 2019/20 in to Northfield Special school and for in year transfers from January 2019.

 

129/18

Daytime Support Sustainability Grant Awards pdf icon PDF 292 KB

Cabinet Member: Adult Social Care & Public Health

Forward Plan Ref: 2018/155

Contact: Rebecca Lanchbury, Commissioning Officer Tel: 07584 481255

 

Report by Deputy Director – Joint Commissioning (CA11).

 

There are grant funds available to support the continuation and development of community and voluntary sector daytime support opportunities in Oxfordshire; these funds include the Innovation Fund to support new initiatives and the sustainability fund to support existing services. 

 

This paper relates to the Sustainability Grant Fund for 2019/20, to support community and voluntary sector daytime support services to continue and flourish.  There is £250,000 available in this fund.

 

As per the agreed cross-party panel decision making process, the cross-party panel reviewed the applications and assessed them against the grant criteria as set out in the guidance. 

 

The report sets out the cross-party panel's final recommendations for allocation of the Sustainability Fund in 2019-20, for decision by Cabinet. 

 

Cabinet is RECOMMENDED to:

 

(a)         Congratulate the voluntary sector for its dedication and commitment to continuing to provide much valued services, and their work towards self-sustainability

 

(b)         Approve for funding the bids listed under 31 (a) above.

 

(c)         Approve the recommendations for funding the bids listed under 31 (b) above.

 

(d)         Approve the recommendations for funding the bids listed under 31 (c) above, subject to conditions as set out in the cross-party panel recommendations (Annex 2). 

 

(e)         Approve for funding the combined bids listed under 31 (d) above.

 

(f)           Approve the recommendation to reject the bids listed under 31 (e) above.

 

(g)         Approve transferring the remaining amount, as set out under 31 (f) above, to the Innovation Fund 2018

 

(h)         Approve the recommendations set out under 37 (1-5) above.

 

 

Minutes:

There are grant funds available to support the continuation and development of community and voluntary sector daytime support opportunities in Oxfordshire; these funds include the Innovation Fund to support new initiatives and the sustainability fund to support existing services. 

 

Cabinet considered a report relating to the Sustainability Grant Fund for 2019/20, to support community and voluntary sector daytime support services to continue and flourish.  There is £250,000 available in this fund.

 

As per the agreed cross-party panel decision making process, the report set out the panel's final recommendations for allocation of the Sustainability Fund in 2019-20, for decision by Cabinet. 

 

Councillor Stratford moved the recommendations.

 

Councillor Mark Gray, Cabinet Member for Local Communities, thanked the cross party working group and service users for their involvement. Councillor Gray explained the approach taken by the Working Group in making their recommendations and noted that almost all recommendations had unanimous support of the Working Group members.

 

RESOLVED:            to:

 

(a)         Congratulate the voluntary sector for its dedication and commitment to continuing to provide much valued services, and their work towards self-sustainability

(b)         Approve for funding the bids listed under 31 (a) above.

(c)          Approve the recommendations for funding the bids listed under 31 (b) above.

(d)         Approve the recommendations for funding the bids listed under 31 (c) above, subject to conditions as set out in the cross-party panel recommendations (Annex 2). 

(e)         Approve for funding the combined bids listed under 31 (d) above.

(f)           Approve the recommendation to reject the bids listed under 31 (e) above.

(g)         Approve transferring the remaining amount, as set out under 31 (f) above, to the Innovation Fund 2018

(h)         Approve the recommendations set out under 37 (1-5) above.

130/18

The Mill Arts Centre, Banbury pdf icon PDF 165 KB

Cabinet Member: Transformation

Forward Plan Ref: 2018/175

Contact: Claire Phillips, Asset & Investment Team Manager Tel: 07785 453260

 

Report by Director for Capital & Investment Delivery (CA12).

 

The purpose of the paper is to improve the long term sustainability of the Mill Arts Centre in Banbury by declaring the property surplus to council requirements and transferring to Cherwell District Council as a named purchaser for less than best consideration. Cabinet are asked to delegate authority to Directors to agree appropriate terms and facilitate the transfer as soon as possible.

 

The Cabinet is RECOMMENDED to,

(a)         To declare The Mill surplus to the county council’s requirements.

 

(b)         To approve the principle of transferring The Mill to Cherwell District Council, as a named purchaser for £1 which is less than best consideration subject to the necessary legal safeguards being in place.

 

(c)         To delegate to the Director of Law & Governance in conjunction with the Director of Capital Investment and Delivery to conclude the necessary legal agreement; and

 

(d)         To request that officers review the procedure for the disposal of surplus land at less than market value and bring an updated approach back to Cabinet at the appropriate time (once the current government consultation on this issue has concluded).

Minutes:

Cabinet had before them a report seeking approval to a proposal to improve the long-term sustainability of the Mill Arts Centre in Banbury by declaring the property surplus to council requirements and transferring to Cherwell District Council as a named purchaser for less than best consideration.

 

Councillor Mark Lygo, Shadow Cabinet Member for Transformation, supported the proposal and thanked officers for their efforts in bringing it forward.

 

Councillor Eddie Reeves, Cabinet Member for Transformation, in moving the recommendations emphasised that the proposal would allow the Arts Centre to access heritage funding, with Cherwell District Council taking a lead through their cultural planning and vision.

 

Responding to a question from a Cabinet Member, Bev Hindle, Strategic Director of Communities confirmed that the review referred to as recommendation (d) would come back to Cabinet for approval.

 

Nick Graham, Director of Law & Governance, responding to a question confirmed that the agreement would include specific reference to buy back and overage to protect the Council’s position.

 

Cabinet was advised that Cherwell District Council had agreed the proposals at their meeting on 17 December and they sdaw it as vital to that Council’s regeneration plans for Banbury.

 

RESOLVED:             to:

(a)         declare The Mill surplus to the county council’s requirements.

 

(b)         approve the principle of transferring The Mill to Cherwell District Council, as a named purchaser for £1 which is less than best consideration subject to the necessary legal safeguards being in place.

 

(c)          delegate to the Director of Law & Governance in conjunction with the Director of Capital Investment and Delivery to conclude the necessary legal agreement; and

 

(d)         request that officers review the procedure for the disposal of surplus land at less than market value and bring an updated approach back to Cabinet at the appropriate time (once the current government consultation on this issue has concluded).

 

131/18

Forward Plan and Future Business pdf icon PDF 159 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Committee Services Manager Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA13.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Minutes:

The Cabinet considered a list of items for the immediately forthcoming meetings of the Cabinet.

 

RESOLVED:            to note the items currently identified for forthcoming meetings.